What are the responsibilities and job description for the Executive Personal Assistant position at C-SUITE ASSISTANTS?
Executive Personal Assistant to HNW Entrepreneurial Principals, Investment Firm, Houston Texas, Local Remote
A highly successful HNW entrepreneurial couple, 1 in the P/E space and the other in design is looking for an Executive Personal Assistant to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the investment/ finance space or hospitality and has a “high touch” service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal’s lives run as smoothly as possible, taking as much off their plate to focus on their businesses and family. This is a local remote position with the ability to meet occasionally as needed at their home or other venue to make sure all projects for the business or home are running smoothly as well as run needed errands.
About the Job:
- Support the principals with all day-to-day matters including personal/professional calendar management, scheduling meeting and making sure they are fully aware of the children’s, schedules and activities
- Anticipate the needs of the principals and liaise with key stakeholders in their businesses
- Organize and manage personal, domestic/international travel arrangements including detailed itineraries.
- Provide a broad range of administrative support for the home; Handle property management issues, repairs, renovation projects, payroll; run errands, manage cars and insurance
- Plan dinners/events, personal and professional
- Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals
- Expense reporting
- Assist with ad hoc projects.
- 1099 Contract Base Salary, Discretionary Bonus, Healthcare Stipend
About You:
- At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principals, preferably in the finance space/P/E space
- Bachelor’s Degree
- Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis. Has the maturity to work remotely with proven success
- High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
- Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, particularly AI to improve processes in the home as well as with their business ventures Excellent written and verbal communication skills
- A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.