What are the responsibilities and job description for the Executive Personal Assistant to CEO position at C-SUITE ASSISTANTS?
Executive Personal Assistant to CEO, Transportation Services Company, Nashville, Tennessee
The CEO of a highly successful transportation company that services veterans and the disabled throughout the country is looking for an Executive Personal Assistant to handle all things administratively needed for the CEO, being a true “right hand” strategic partner and taking as much off his plate as possible so he can focus on the business. This is an exciting opportunity to be a key player on the team, helping to make sure the CEO is well-organized, on task and prepared for scheduled meetings and events. The ideal candidate has 5 years as an Executive Personal Assistant to a HNW principal or CEO. The ideal candidate is a creative thinker and a problem-solver who thrives on finding solutions with very little intervention and has a clear confident interpersonal style. This is a 5 day a week in the office position.
About the Job
- Manage the CEO ‘s busy calendar and coordinate scheduling meetings and commitments, personal and professional
- Optimize the CEO’s time and priorities, acting as gatekeeper
- Coordinate travel and logistics, including detailed itineraries, personal and professional
- Expenses
- Prioritize emails and craft emails and any other correspondence on his behalf
- Be liaison to internal and external stakeholders; plan meetings including all logistics and collateral materials
- Be the “go to” in the office for any office management needs
- Plan dinners, special events
- Special ad hoc projects; some personal work
About You
- 5 years supporting a HNW, C-suite executive
- Bachelor’s Degree.
- Proactive and anticipatory mindset – always ten steps ahead
- High emotional intelligence and strong judgment; able to act independently
- Ultra-organized and detail-oriented with great project management skills
- Microsoft Office Suite; tech savvy
- Strong communicator, diplomat, and relationship-builder
- Discreet, and trustworthy
- A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality.
Base salary plus discretionary bonus, 100% Comprehensive health benefits for employee