What are the responsibilities and job description for the Executive Assistant to CEO at Investment Firm position at C-SUITE ASSISTANTS?
An investment banking firm in Irvine is looking for an Executive Assistant to the CEO. The role is in office 5 days a week.
About the Job:
- Serve as a strategic gatekeeper and facilitator by managing email communication with discretion, insight, and prioritization; monitor and triage communications to ensure timely responses, flag critical tasks, and filtering and organizing correspondence
- Support initial industry and economic research projects, preparation of thought leadership pieces, and assist with promotion of key executives in the media
- Liaise with key stakeholders to assist with real estate and automotive portfolio management
- Handle confidential and sensitive information with discretion
- Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
- Proactively manage daily calendar, identifying and mitigation potential conflicts
- Event planning
- Schedule internal and external meetings
- Coordinate travel arrangements and make suggestions for scheduling additional meetings in the area
- Process expense reports
- Assist with personal scheduling
- Ad hoc projects as needed
- Limited off-hour availability via text
About You:
- Minimum of 7 years of experience in a related support position
- BA/BS from a college or university a plus
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, Salesforce and Dropbox
- Strong writing and research skills
- Polished, professional demeanor
- Proactive go-getter; no task is too big or too small
- Outstanding communication skills
Salary, Bonus, Benefits (medical, dental, vision), 401K, Paid Vacation, Free Parking
Hours: 8-5
Salary : $124,000 - $140,000