What are the responsibilities and job description for the Executive Assistant to CEO position at C-SUITE ASSISTANTS?
Executive Assistant to CEO, Premiere Fashion Sports Licensing Group, West Palm Beach, Florida
Our client, a premiere fashion sports licensing group with well- renowned labels used in sports is looking for an Executive Assistant to the CEO. This is an exciting opportunity to work alongside a high impact CEO and play a critical role in strategic decision-making, operations, and execution. The ideal candidate has 5 years as an Executive Assistant in a fast-paced environment, supporting a high-energy principal. Experience in the fashion industry a PLUS. s. This is a five day in the office role. The culture is very collegial and team oriented.
About the Job
- Manage the CEO’s busy calendar and coordinate meetings
- Optimize the executive’s time and priorities, acting as gatekeeper
- Coordinate domestic and international travel and logistics, including detailed itineraries
- Prioritize emails and craft emails on his behalf
- Act as the liaison to the board members; plan board meetings including all logistics and collateral materials.
- Handle logistics for interviews with the media
- Support internal and external stakeholders; ensure alignment of executives’ priorities with business goals
- Maintain utmost discretion and handle sensitive information professionally
- Ad hoc projects; some personal work
- Need to attend some sports events on the weekend/Sunday during the prime season (Jan-April)
About You
- 5 years supporting a C-suite executive in fast-paced, team-oriented environment; an interest in fashion and/or sports is highly desired; hospitality background a PLUS
- Proactive and anticipatory mindset – always ten steps ahead
- High emotional intelligence and strong judgment; able to act independently
- Ultra-organized and detail-oriented with great project management skills
- Microsoft Office Suite; tech savvy, AI tool experience a plus
- Strong communicator, diplomat, and relationship-builder
- Discreet, and trustworthy
- A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” mentality.
Base salary plus discretionary bonus, 100% Health Benefits Coverage for Employee
