What are the responsibilities and job description for the Hybrid Personal Assistant to Designer (Remote 2 months a year) position at C-SUITE ASSISTANTS?
A successful designer with European sensibilities is looking for a Personal Employer to assist with a variety, administrative, personal, and organizational duties. The assistant will work with the principal at her home on the Upper East Side and the studio in Long Island City. The role is hybrid-3 days in person, 2 days remote and 2 months during the winter fully remote when the principal lives overseas. There a 2 cats in the home so being an animal person a must. This is a new position.
About the Job:
- Schedule appointments, meetings and lunches - both businessand personal
- Managing and drafting correspondence
- Coordinate travel (private, commercial, business and personal) using travel agent
- Research hotels for trips
- Keep an ever-changing, busy calendar (business and personal)
- Event planning
- Pay bills
- Place orders for materials for the studio
- Research and hire seamstresses
- Assist new hires with finding housing and the visa process when needed
- Track investments and create basic spreadsheets
- Be the point of contact with accountants
- Gather info for tax returns
- Personal shopping and errands
- Oversee the work of vendors, home projects, and housekeeping
- Assist with vet appointments (2 cats)
- Research and hire vendors for home renovation projects when needed
- Make dinner reservations
- Event planning
- Coordination with staff at other properties for visits
- Be the point of contact with the management company for the residence in London
- Some off-hour availability required
About You:
- Minimum of 6 years of experience as a Personalor Executive PersonalAssistant
- BA/BS from a college or university
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Excel)
- High level of discretion and understanding of confidentiality
- Great time management
- Polished, professional demeanor
- Proactive go-getter; no task is too big or too small
- Outstanding communication skills
Salary, Reimbursement for Health Benefits, Paid Vacation
Hours: 9-5
Salary : $110,000 - $120,000
