What are the responsibilities and job description for the Executive Assistant to Principal position at C-SUITE ASSISTANTS?
Executive Assistant to the Principal, Innovative Biologist, Academic and Podcaster, Boston, Mass, Local/Hybrid
An innovative principal, biologist, academic and podcaster who also runs his own foundation and is committed and has provided pioneering and significant work as it related to the aging process is looking for an Executive Assistant, “right hand”. Great attention to detail and superior organizational skills a MUST. This is an exciting opportunity for someone who truly enjoys supporting a very busy” high profile” executive in his field and has an interest in the science around aging. The ideal candidate has over 7 years of experience supporting a main principal in the C-Suite and is a self-starter. This is a local hybrid role, a few days in the office to meet with him and the team when he is in. The candidate will probably spend a bit more time meeting with him in the beginning to get to know how he works to best support him.
About the Job:
- Support the Principal as a true “right-hand gatekeeper” handling complex calendar management, communicating on his behalf, and prioritizing meetings/appointments
- Prioritize emails from inbox and craft emails on his behalf
- Assist other members of the team, as needed
- Arrange domestic and international travel with detailed itineraries
- Attend some business meetings; take notes; follow-up on action items
- Coordinate with the principal’s direct reports
- Help with podcast preparation/logistics, as needed
- Plan lunches, dinners, events
- Ad hoc projects; run errands
1099 Base Salary plus Discretionary Bonus, Healthcare Stipend until Health Plan is set up
About You:
- At least 7 years of experience as an Executive Assistant to an executive in the C-Suite, preferably in science, life sciences or tech
- Bachelor’s Degree
- High level of integrity and discretion in handling all confidential information
- Excellent Microsoft Office Suite skills - Word, Excel, PowerPoint and Outlook
- Excellent written and verbal communication skills
- Excellent project management and time management skills
- A calm, warm engaging personality with an interest in the science around aging a PLUS
