What are the responsibilities and job description for the Hybrid Executive Assistant to CEO position at C-SUITE ASSISTANTS?
A very well-funded startup is looking for an Executive Assistant to the CEO. The role will require long hours for the first few months and an overseas trips including Europe for a few days and, if open to it, the East for a couple of weeks once a year. There are 40 employees and office environment is entrepreneurial and there is a nice ppl only policy! There a high-level women executives at the company. The role is hybrid-3 days in office, 2 days remote.
About the Job:
- Vet and prioritize the CEO’s emails and draft responses
- Prepare and edit correspondence, reports, and presentations
- Maintain well-organized filing systems for professional records and correspondence
- Handle confidential and sensitive information with discretion
- Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
- Proactively manage daily calendar, identifying and mitigation potential conflicts
- Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
- Planning and executing internal and external meetings and events
- Schedule internal and external meetings
- Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
- Process expense reports
- Assist with personal scheduling, such as coordinating appointments or family-related engagements.
- Ad hoc projects as needed
- Some off-hour availability required
About You:
- Minimum of 8 years of experience in a related support position
- BA/BS from a college or university
- Fluent in Google Suite
- Polished, professional demeanor
- Outstanding communication skills
Salary, Benefits (medical, dental, vision)-individual plan paid 100% by the firm, Paid Vacation (unlimited PTO) 401K
Hours: 8am-7pm to start
Salary : $160,000 - $200,000
