Life Manager to the CEO

Location: South Florida (Miami/Aventura/Boca Raton) – on-site, flexibility to travel as needed

Contract Type: Full-Time, On-site

Reporting to: CEO

Apply using this link: https://forms.clickup.com/9014250980/f/8cmn3f4-44974/1B2WDG3HR08KYQ4GVO

We’re looking for a sharp, reliable, and highly organized Executive Assistant to support a high-profile CEO across multiple businesses and private investments. This role combines executive coordination, operations management, and project execution, requiring someone who operates with confidence and thrives in a fast-moving, trust-based environment. You’ll work closely with the CEO, ensuring day-to-day operations run seamlessly while gaining deep exposure to the inner workings of a successful entrepreneurial portfolio.

Key Responsibilities

• Manage complex calendars and inboxes; coordinate meetings and ensure agendas, briefings, and follow-ups are handled with precision.

• Act on behalf of the CEO in communication and correspondence; develop and maintain SOPs for recurring processes.

• Support basic administrative tasks related to investment properties and other personal tasks.

• Oversee internal communication and manage office logistics to ensure smooth daily operations.

• Lead planning and logistics for business events and coordinate sponsorship activities.

• Drive ad hoc business projects from concept to completion, ensuring deadlines and deliverables are consistently met.

• Organize domestic and international travel, prepare detailed itineraries, and ensure seamless travel arrangements.

• Occasionally, accompany the CEO on business trips.

Candidate Requirements

Experience & Skills

• 5 years of Executive Assistant experience in fast-paced, high-demand environments.

• Background supporting executives, ideally in law firms, paralegal roles, or founder-led businesses.

• Exceptional organizational skills and acute attention to detail.

• Outstanding written and verbal communication skills in English (Spanish proficiency is a plus).

• Proficiency with Slack, Zoom, Asana, and Dropbox.

• Valid driver’s license and reliable transportation.

Personal Qualities

We value someone who can be trusted with sensitive information and who approaches responsibilities with confidence and integrity. You are highly organized and proactive, maintaining focus and composure even in fast-moving situations. Clear, direct communication is essential, and it should be done in a professional manner. You anticipate needs, act without waiting for direction, and carry a strong sense of initiative and ownership. Emotional intelligence is essential, along with the ability to build rapport and work effectively with high-net-worth individuals and clients. Flexibility matters — this role occasionally requires extra hours — and we’re looking for someone deeply committed to delivering excellent work without compromise.

Benefits & Perks

• Competitive salary, open for discussion based on experience and qualifications.

• Top-tier health, dental, and vision insurance.

• 40% annual performance-based bonus.

• Professional development and travel opportunities.

• Work closely with a high-performing entrepreneur in a strategic support capacity.

Step into a role where your precision and initiative will make an immediate impact. Apply using this link: https://forms.clickup.com/9014250980/f/8cmn3f4-44974/1B2WDG3HR08KYQ4GVO.