Accounts Payable Clerk

Job Description

Position: Accounts Payable Clerk (Non-Clinical – Finance/Accounting)

Unit: 1000-6710 – Accounts Payable & R

Location: Owings Mills, MD 21117

Contract Duration: 13 weeks

Schedule: Monday–Friday, 8:00 AM – 12:00 PM (Onsite, Part-Time)

Dress Code: Business Casual

Interview: Onsite preferred; virtual acceptable

Overtime: After 40 hours at 1.25%

Holiday Pay: 1.25%

Orientation: All hours billable

About the Role

We are seeking a detail-oriented and highly organized Accounts Payable Clerk to support financial operations . The ideal candidate will ensure accurate invoice processing, maintain vendor accounts, and uphold financial efficiency by maximizing discounts and resolving discrepancies. This position plays a crucial role in the Procure-to-Pay process and requires strong analytical, communication, and problem-solving skills.

Job Summary

The Accounts Payable Clerk is responsible for improving operational efficiency by processing vendor invoices and issuing payments accurately and timely. The Clerk ensures invoices meet corporate policy requirements, resolves discrepancies, maintains vendor accounts, and supports the month-end and year-end close processes.

Essential Job Duties

1. Invoice & Payment Processing

• Accurately and promptly process invoices and credits into the ERP system following established procedures and business rules.
• Perform full-cycle, high-volume Accounts Payable tasks, including invoice entry, auditing, and validation.
• Review service invoices to ensure proper approvals before issuing payments.
• Ensure payments are processed in accordance with pay terms and corporate policies.
• Maximize available vendor cash discounts through timely processing.
• Confirm all payments are accurately posted in the ERP system.
• Review invoice ledger for accuracy prior to releasing payments.

2. Vendor Account Maintenance

• Maintain up-to-date and accurate vendor accounts.
• Review and reconcile vendor monthly statements and related transactions.
• Resolve outstanding balances or discrepancies following departmental policies.
• Review weekly open Received Not Invoiced (RNI) and discrepancy reports with Strategic Sourcing to address issues.
• Interact with internal/external customers to keep all LifeBridge accounts in good standing.

3. Issue Resolution & Research

• Research and correct invoice discrepancies, anomalies, or errors.
• Respond promptly to internal and external inquiries regarding AP issues.
• Investigate and resolve Accounts Payable concerns with attention to detail and accuracy.
• Assist with internal and external audits as needed.

4. Month-End & Year-End Support

• Participate in month-end and year-end closing processes.
• Complete monthly accrual reporting.
• Support reconciliation processes and ensure data accuracy for financial reporting.

5. Compliance & Process Support

• Demonstrate working knowledge of Procure-to-Pay compliance requirements, including:
• New vendor setup
• W-9 verification
• Sales tax considerations
• Ensure all work adheres to departmental policies, internal controls, and financial best practices.
• Prioritize workload effectively to meet processing deadlines and departmental expectations.

6. Team Collaboration

• Participate in team and departmental meetings to share information, coordinate priorities, and support continuous improvement.
• Collaborate with cross-functional partners such as Strategic Sourcing, AP leadership, and internal departments.
• Support departmental initiatives and contribute ideas for process improvements.

Qualifications & Requirements

Education

• High School Diploma or GED required
• Bachelor’s degree preferred

Experience

• Minimum 1 year of relevant Accounts Payable or finance experience

Skills

• Proficiency with ERP systems and standard office equipment
• Ability to audit and analyze invoice data
• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Working knowledge of:
• Microsoft Office Suite
• Sales tax and vendor compliance
• Procure-to-Pay processes

Certifications

• None required

Physical Demands & Work Environment

• Light physical work (up to 20 lbs. occasionally; up to 10 lbs. frequently)
• Regular walking or standing as required
• Normal office environment with typical lighting and air conditions
• Possible exposure to standard office chemicals or materials

Observed Holidays

• New Year’s Day
• Independence Day
• Thanksgiving
• Christmas