What are the responsibilities and job description for the Office Administrator -Sales position at Bray International, Inc.?
Position Summary
The Accounting & Sales Support Administrator serves as a key liaison between the U.S. Accounting team and Inside/Outside Sales. This role is responsible for ensuring accurate and timely invoicing, coordinating business partner setup, supporting cash collections, and reviewing sales commissions. The position requires strong attention to detail, excellent organizational skills, and the ability to collaborate across teams to ensure smooth business operations.
Key Responsibilities
This position reports directly to the General Manager and works closely with Accounting, Inside Sales, Outside Sales, and external customers/vendors.
Why Work for Us?
At Bray International, we are the leading provider of industrial valves, actuators, and related control products, renowned for our innovative flow control solutions worldwide. Joining our team means becoming part of a company that values excellence, integrity, and collaboration.
What We Offer
Compensation: $22-$25/ hour
As a federal subcontractor, Bray International Inc., its affiliates, and subsidiaries comply with the Drug-Free Workplace Act and applicable federal law. Employment is contingent upon a successful background screening and compliance with federal requirements, including drug testing for controlled substances under the federal Controlled Substances Act, which includes marijuana. This requirement applies regardless of state or local marijuana/cannabis laws.
The Accounting & Sales Support Administrator serves as a key liaison between the U.S. Accounting team and Inside/Outside Sales. This role is responsible for ensuring accurate and timely invoicing, coordinating business partner setup, supporting cash collections, and reviewing sales commissions. The position requires strong attention to detail, excellent organizational skills, and the ability to collaborate across teams to ensure smooth business operations.
Key Responsibilities
- Perform accounts receivable functions, including processing invoices for direct and warehouse orders.
- Support new account setup by gathering required documentation, credit applications, and references for the Credit department.
- Conduct periodic reviews of existing customer accounts and assist the Collections team with customer outreach to accelerate cash flow.
- Partner with Inside Sales to streamline order-to-invoice processes for improved efficiency and accuracy.
- Submit required information for new vendor setup and maintain relationships with existing local vendors.
- Code and submit supplier invoices to Accounts Payable on a regular basis.
- Prepare and manage monthly commission spreadsheets for the General Manager.
- Participate in cross-training and provide support on additional tasks as required by leadership.
- And Other Duties as assigned
- High School Degree Required
- Minimum of 3 years or more of relevant office/administrative experience.
- Strong knowledge of invoicing, accounts receivable, and general accounting practices.
- Proficiency in MS Office Suite (Word, Excel) and experience with LN ERP or similar systems.
- Demonstrated ability to manage multiple priorities in a fast-paced environment.
- Customer-focused with strong communication and relationship-building skills.
- Technologically savvy and comfortable learning new systems.
- Detail-oriented with a commitment to accuracy and process improvement.
- Curious and eager to learn, with a growth mindset.
- Thrives in a collaborative, fast-paced team environment.
This position reports directly to the General Manager and works closely with Accounting, Inside Sales, Outside Sales, and external customers/vendors.
Why Work for Us?
At Bray International, we are the leading provider of industrial valves, actuators, and related control products, renowned for our innovative flow control solutions worldwide. Joining our team means becoming part of a company that values excellence, integrity, and collaboration.
What We Offer
- Competitive Pay Plans
- Comprehensive Benefits: Enjoy industry-leading benefits effective the first of the month after you have worked 30 days, including:
- Medical, dental, vision, and life insurance
- Paid holidays and vacation
- 401(k) plan with matching contributions
- Healthy Work Environment: We provide a smoke-free, drug-free workplace to ensure a safe and productive atmosphere for all employees.
- Career Growth: We are committed to your professional development, offering numerous opportunities for advancement within the organization.
- An Exceptional Company Culture: Bray is a Privately-owned and operated business with over 30 Years of Engineered Excellence
Compensation: $22-$25/ hour
As a federal subcontractor, Bray International Inc., its affiliates, and subsidiaries comply with the Drug-Free Workplace Act and applicable federal law. Employment is contingent upon a successful background screening and compliance with federal requirements, including drug testing for controlled substances under the federal Controlled Substances Act, which includes marijuana. This requirement applies regardless of state or local marijuana/cannabis laws.
Salary : $22 - $25