What are the responsibilities and job description for the Executive Assistant position at Bray International, Inc.?
Are you a proactive, organized professional who thrives in a fast-paced environment? Do you have exceptional communication skills, strong business acumen, and a passion for efficiency? If so, we want YOU to support a Vice President at Bray International, Inc., a global leader in industrial valve manufacturing and flow control solutions.
We are seeking a highly skilled and resourceful Executive Assistant to provide comprehensive support to a Vice President and their leadership team. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities while maintaining discretion and professionalism. You will serve as a trusted partner, ensuring smooth day-to-day operations and anticipating the needs of the executive you support.
Key Responsibilities
Bray International offers a competitive salary, comprehensive benefits, and a collaborative, growth-oriented culture. Join a team that values excellence, innovation, and integrity in everything we do.
This position is remote for candidates based in Houston, TX, and is not eligible for relocation assistance.
We are seeking a highly skilled and resourceful Executive Assistant to provide comprehensive support to a Vice President and their leadership team. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities while maintaining discretion and professionalism. You will serve as a trusted partner, ensuring smooth day-to-day operations and anticipating the needs of the executive you support.
Key Responsibilities
- Provide high-level administrative support, including preparing correspondence, reports, and presentations with accuracy and professionalism.
- Develop and maintain advanced Excel spreadsheets, databases, and tracking reports to support business initiatives.
- Create professional PowerPoint presentations and marketing materials based on executive input.
- Manage and prioritize an active calendar of appointments, meetings, and travel arrangements, ensuring clear communication and timely follow-up.
- Act as the primary point of contact for internal and external stakeholders, exercising sound judgment in managing communications and requests.
- Screen calls and visitors, handling inquiries independently when appropriate and maintaining confidentiality at all times.
- Organize and coordinate virtual, on-site, and off-site meetings, events, and team gatherings (domestic and international).
- Maintain efficient paper and electronic filing systems for easy retrieval of key documents.
- Proactively identify and implement process improvements to enhance efficiency and communication within the department.
- Support special projects and provide administrative assistance as needed to advance strategic objectives.
- Commitment to Excellence: Consistently perform at the highest level with accuracy, professionalism, and attention to detail.
- Strong Communication Skills: Exceptional verbal and written communication; able to interact confidently with colleagues, customers, and leadership.
- Organizational Expertise: Proven ability to manage competing priorities, meet deadlines, and maintain composure under pressure.
- Business Acumen: Understand organizational goals, anticipate needs, and make well-informed decisions.
- Confidentiality: Demonstrated ability to handle sensitive information with integrity and discretion.
- Flexibility: Willingness to adapt to shifting priorities and adjust work hours as needed for business demands.
- Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with department-specific software is a plus.
- High School Diploma or equivalent required; Associate or Bachelor’s degree preferred.
- Minimum 5 years of experience as an Executive Assistant supporting senior leadership (VP level or above).
- Experience in a manufacturing or industrial environment is highly desirable.
- Paralegal training or background is a plus.
- Occasional travel may be required.
Bray International offers a competitive salary, comprehensive benefits, and a collaborative, growth-oriented culture. Join a team that values excellence, innovation, and integrity in everything we do.
This position is remote for candidates based in Houston, TX, and is not eligible for relocation assistance.