Executive Assistant to Founder of Fast-growing Startup

Founder is looking for an Executive Assistant to join their team and provide proactive support. This is an incredible opportunity to join a fast-growing startup and be an early member of the team! In this role, you will handle administrative support to the Founder to ensure the day-to-day is running smoothly and efficiently, including inbox management and drafting communications, calendar management and scheduling, booking travel, and ad hoc tasks. Someone extremely organized, detail-oriented, who navigates ambiguity with calm focus, and can juggle multiple moving pieces. Previous experience supporting a busy tech executive is preferred. This is an in-office role based in NYC. 150-170K DOE benefits, bonus, and unlimited PTO.

Responsibilities:

• Own the Founder's calendar with prioritization, ensuring priorities are aligned and time is optimized.
• Manage inbox triage and draft responses on behalf of the Founder.
• Serve as gatekeeper and point of contact for internal and external stakeholders.
• Prepare briefing materials, presentations, and reports for board meetings, investor meetings, and key decisions.
• Attend meetings, take notes, track action items, and ensure follow-through.
• Plan and execute company events, off-sites, and team gatherings.
• Coordinate complex travel arrangements across multiple time zones.
• Lead cross-functional projects that don't fit neatly into other roles.
• Manage relationships with vendors, consultants, and key partners.

Qualifications:

• 3-5 years of experience supporting C-level executives, ideally in startups or fast-paced environments.
• Exceptional written and verbal communication skills.
• Proactive problem-solver who anticipates needs before being asked.
• Comfortable with ambiguity and rapid context-switching.
• High emotional intelligence and the ability to build relationships at all levels.
• Impeccable discretion with confidential information.
• Tech-savvy and quick to learn new tools.
• Unflappable under pressure with strong attention to detail.
• Curious and comfortable working with new tech, including AI tools.