Executive Personal Assistant to CTO at Unicorn Startup

Innovative tech company is looking for an Executive Personal Assistant to support their CTO. This is an incredible opportunity to join an ambitious team that recently achieved unicorn status with their Series C round and plans to double in size by EOY. In this role, you’ll provide strategic support through calendar and inbox management, travel planning, meeting prep, relationship management with internal teams, and ad hoc projects. You’ll also handle personal tasks, including appointments, reservations, and liaising with service providers for home and childcare needs. The ideal candidate takes initiative to anticipate needs, has strong written communication skills, and excels at keeping their executive on time and on task. This is an in-office role based in San Francisco. 140-165K DOE equity, benefits, onsite chef, and unlimited PTO.

Responsibilities:

• Provide direct support to the CTO by managing a complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently.
• Coordinate business and personal travel, including flights, accommodations, transportation, and itineraries, while adapting to last-minute changes.
• Prepare for meetings by gathering briefing materials, drafting agendas, and ensuring follow-up on action items.
• Manage communications across business and personal inboxes, drafting responses, triaging messages, and maintaining clarity in correspondence.
• Act as a representative and liaison with stakeholders - both internal and external.
• Oversee administrative tasks such as expense reporting, record keeping, and filing to maintain accuracy and organization.
• Take ownership of special projects and research assignments, contributing insights and support as needed.
• Manage both professional and personal calendars to ensure seamless integration of commitments.
• Coordinate logistics for personal travel, events, and appointments alongside professional responsibilities.
• Handle household coordination tasks, liaising with service providers and arranging maintenance or personal services.
• Assist with personal financial and administrative matters, including bill payments and subscriptions.
• Support miscellaneous personal requests, from errands to event coordination, ensuring day-to-day life runs smoothly.

Qualifications:

• 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.
• Experience in high-growth or fast-paced environments is highly desired.
• Adaptable and calm under pressure, able to manage shifting priorities in a fast-paced, dynamic environment.
• Strong problem-solving skills, with the ability to anticipate needs and act proactively.
• Exceptional organizational skills and meticulous attention to detail in managing complex schedules and tasks.
• Excellent verbal and written communication, with the ability to draft clear and professional correspondence.
• Service-oriented mindset with a willingness to handle tasks of all sizes, from strategic projects to everyday errands.
• Flexible availability beyond standard business hours to accommodate occasional support.
• Proven track record of trust and discretion, with the ability to handle sensitive business and personal information confidentially.
• Tech-savvy with tools such as GSuite, Excel, Slack, and email management platforms.