Documentation Specialist 2

BLOC Resources is seeking a highly organized, detail-driven Documentation Specialist 2 to support Right of Way (ROW) and Land Acquisition operations for a major utility client. This role is essential in ensuring the accuracy, integrity, and compliance of land and property documentation associated with infrastructure and utility projects across the Alabama Power service territory.

This position requires the ability to manage high-volume documentation workflows, conduct title and property research, and support multiple acquisition projects simultaneously. The ideal candidate will have experience in document control, land records, real estate support, or utility environments, and a strong understanding of legal land descriptions, deeds, and easements.

You will play a key role in maintaining compliance with regulatory requirements, supporting field teams, and ensuring all acquisition documentation is properly prepared, recorded, and archived.

Key Responsibilities

1. Document Control & Records Management

• Maintain, organize, and manage both electronic and physical project files in accordance with established Right of Way and land acquisition procedures.

• Ensure all documents are:

• Properly scanned, indexed, and categorized

• Uploaded into document management systems accurately

• Maintained in compliance with company and regulatory standards

• Perform routine and detailed quality control (QC) reviews to verify completeness and accuracy of documentation.

• Manage document lifecycle processes, including creation, revision, storage, retrieval, and final archiving.

• Support project file closeouts, ensuring all required documentation is complete and audit-ready.

2. Right of Way & Land Acquisition Support

• Provide comprehensive administrative and documentation support across multiple concurrent land acquisition projects.

• Assist Right of Way agents and project teams with:

• Document preparation

• File assembly

• Data tracking

• Administrative coordination

• Prepare pre-survey documentation and tract lists to support field operations.

• Ensure all project documentation aligns with internal land procedures and regulatory requirements.

3. Title Research & Property Verification

• Conduct title research and landowner verification using:

• Online databases

• Internal systems

• County courthouse records

• Review and interpret legal land documents, including:

• Deeds

• Easements

• Rights of way

• Legal descriptions and plats

• Identify discrepancies or missing information and escalate issues as needed.

• Assist with in-person research at county courthouses when digital records are unavailable.

4. Document Preparation & Execution Support

• Prepare land acquisition documents for execution, ensuring accuracy and completeness prior to submission.

• Assemble complete acquisition packages for review and approval.

• Review executed documents for:

• Accuracy

• Proper signatures and notarization

• Compliance with recording requirements

• Ensure all documentation meets standards prior to recording and final filing.

5. Recording & Filing of Legal Documents

• Process online recordation of acquisition documents with appropriate county offices.

• Coordinate and complete in-person document recording when required.

• Track document submission status and confirm proper recording and indexing.

• Maintain accurate logs of recorded documents and filing activities.

6. Data Entry & System Accuracy

• Enter, update, and maintain data within document management and tracking systems.

• Ensure high levels of accuracy and consistency across all systems and records.

• Perform ongoing audits and updates to correct errors and maintain data integrity.

• Generate reports or pull data to support project tracking and management needs.

7. Landowner Communication Support

• Assist with preparation and distribution of landowner correspondence, including certified mailings.

• Track and document certified mail receipts and delivery confirmations.

• Maintain communication logs and ensure documentation of all outreach efforts.

8. Administrative & Operational Support

• Provide administrative support to project teams, including:

• Scheduling meetings

• Coordinating logistics

• Supporting timekeeping processes

• Assisting with invoice tracking and processing

• Support geographically dispersed teams across the Alabama Power service territory.

• Assist with special projects and process improvement initiatives as needed.

9. Compliance & Process Adherence

• Ensure all work is performed in accordance with:

• Company policies and procedures

• Land acquisition standards

• Regulatory and legal requirements

• Maintain audit-ready documentation at all times.

• Support internal and external audits by providing accurate and complete records.

Documentation Specialist 2

BLOC Resources

Location: 600 18th St N, Birmingham, AL 35203
Work Schedule: Hybrid – 4 days onsite / Fridays typically remote (may require occasional in-office attendance on Fridays)

Pay Rate: $22.00-$24.65 per hour
Position Type: Contract Opportunity

Position Overview

BLOC Resources is seeking a highly organized, detail-driven Documentation Specialist 2 to support Right of Way (ROW) and Land Acquisition operations for a major utility client. This role is essential in ensuring the accuracy, integrity, and compliance of land and property documentation associated with infrastructure and utility projects across the Alabama Power service territory.

This position requires the ability to manage high-volume documentation workflows, conduct title and property research, and support multiple acquisition projects simultaneously. The ideal candidate will have experience in document control, land records, real estate support, or utility environments, and a strong understanding of legal land descriptions, deeds, and easements.

You will play a key role in maintaining compliance with regulatory requirements, supporting field teams, and ensuring all acquisition documentation is properly prepared, recorded, and archived.

Key Responsibilities

1. Document Control & Records Management

• Maintain, organize, and manage both electronic and physical project files in accordance with established Right of Way and land acquisition procedures.

• Ensure all documents are:

• Properly scanned, indexed, and categorized

• Uploaded into document management systems accurately

• Maintained in compliance with company and regulatory standards

• Perform routine and detailed quality control (QC) reviews to verify completeness and accuracy of documentation.

• Manage document lifecycle processes, including creation, revision, storage, retrieval, and final archiving.

• Support project file closeouts, ensuring all required documentation is complete and audit-ready.

2. Right of Way & Land Acquisition Support

• Provide comprehensive administrative and documentation support across multiple concurrent land acquisition projects.

• Assist Right of Way agents and project teams with:

• Document preparation

• File assembly

• Data tracking

• Administrative coordination

• Prepare pre-survey documentation and tract lists to support field operations.

• Ensure all project documentation aligns with internal land procedures and regulatory requirements.

3. Title Research & Property Verification

• Conduct title research and landowner verification using:

• Online databases

• Internal systems

• County courthouse records

• Review and interpret legal land documents, including:

• Deeds

• Easements

• Rights of way

• Legal descriptions and plats

• Identify discrepancies or missing information and escalate issues as needed.

• Assist with in-person research at county courthouses when digital records are unavailable.

4. Document Preparation & Execution Support

• Prepare land acquisition documents for execution, ensuring accuracy and completeness prior to submission.

• Assemble complete acquisition packages for review and approval.

• Review executed documents for:

• Accuracy

• Proper signatures and notarization

• Compliance with recording requirements

• Ensure all documentation meets standards prior to recording and final filing.

5. Recording & Filing of Legal Documents

• Process online recordation of acquisition documents with appropriate county offices.

• Coordinate and complete in-person document recording when required.

• Track document submission status and confirm proper recording and indexing.

• Maintain accurate logs of recorded documents and filing activities.

6. Data Entry & System Accuracy

• Enter, update, and maintain data within document management and tracking systems.

• Ensure high levels of accuracy and consistency across all systems and records.

• Perform ongoing audits and updates to correct errors and maintain data integrity.

• Generate reports or pull data to support project tracking and management needs.

7. Landowner Communication Support

• Assist with preparation and distribution of landowner correspondence, including certified mailings.

• Track and document certified mail receipts and delivery confirmations.

• Maintain communication logs and ensure documentation of all outreach efforts.

8. Administrative & Operational Support

• Provide administrative support to project teams, including:

• Scheduling meetings

• Coordinating logistics

• Supporting timekeeping processes

• Assisting with invoice tracking and processing

• Support geographically dispersed teams across the Alabama Power service territory.

• Assist with special projects and process improvement initiatives as needed.

9. Compliance & Process Adherence

• Ensure all work is performed in accordance with:

• Company policies and procedures

• Land acquisition standards

• Regulatory and legal requirements

• Maintain audit-ready documentation at all times.

• Support internal and external audits by providing accurate and complete records.

Required Qualifications

Education

• High School Diploma or GED required

Experience

• 2–5 years of experience in document management, administrative support, or related field

• Experience in one or more of the following preferred:

• Right of Way / Land Acquisition

• Real Estate or Property Records

• Utility or Infrastructure projects

• Legal or title documentation support

Technical Skills

Required

• Proficiency in Microsoft Office Suite:

• Word (document preparation)

• Excel (data tracking and reporting)

• Outlook (communication and coordination)

Systems Experience

• Experience with document management systems and electronic filing platforms

• Strong data entry skills with high accuracy

Preferred Qualifications

• Experience with title research and property ownership verification

• Ability to read and interpret land conveyance documents

• Familiarity with:

• County recording processes

• Legal land descriptions

• Survey documentation

• Experience working with county courthouse records

• Background in utility or Right of Way environments

Professional Skills

• Exceptional attention to detail and accuracy

• Strong organizational and documentation management skills

• Ability to manage multiple priorities and deadlines simultaneously

• Strong communication and interpersonal skills

• Ability to work both independently and collaboratively

• High level of initiative, accountability, and professionalism

• Ability to adapt to changing priorities in a fast-paced environment

• Strong problem-solving and critical thinking abilities

Physical & Work Requirements

• Ability to:

• Sit, stand, walk, stoop, kneel, or crouch as needed

• Lift and carry up to 35 pounds

• Ability to travel occasionally to:

• County courthouses

• Project sites

• Must be comfortable working in both office and field-related environments when required

Additional Requirements

• Valid driver’s license required

Work Environment

• Hybrid work environment (4 days onsite, Fridays typically remote)

• Office-based work with occasional travel for document recording and research

• Collaboration with cross-functional teams across multiple locations

• Fast-paced, deadline-driven project environment supporting critical infrastructure work

Compensation & Additional Information

Pay Rate:$22.00-$24.65 per hour

Additional benefits of working through BLOC Resources include:

• Access to contractor support resources through BLOC Resources, including onboarding and ongoing recruiter support

• Opportunity to gain experience in Right of Way, land acquisition, and utility operations

• Exposure to large-scale infrastructure and regulatory-driven projects

• Potential for contract extension or long-term placement based on performance and business needs

• Continued support from the BLOC Resources recruiting and operations team throughout the assignment