Legal Billing Analyst

Our client, a highly rated national IP law firm, is seeking a full-time Billing Analyst to join its Accounting team. This role will manage the full billing cycle for assigned attorneys and clients and play a key role in ensuring accurate, timely, and compliant invoicing. The billing process is primarily electronic, from pre-bill generation through invoice submission, using multiple billing platforms.

Key Responsibilities

• Manage the full billing cycle for a portfolio of assigned attorneys and clients in accordance with firm policies and client billing guidelines
• Set up and maintain client billing rules, billing codes, and timekeeper rates
• Run monthly and on-demand electronic pre-bills
• Edit and finalize pre-bills based on attorney direction and client requirements
• Submit invoices through various e-billing platforms, including editing and submitting LEDES files as required
• Send non-electronic invoices via email or mail when applicable
• Ensure all required supporting documentation is included with invoice submissions
• Monitor invoice status, resolve rejections and disputes, and ensure timely resubmission and payment
• Prepare client accruals and other billing related reports
• Respond to billing related inquiries from clients and internal stakeholders
• Create and maintain internal documentation for client billing instructions
• Train attorneys and administrative staff on billing policies and procedures
• Track invoice submissions, identify issues, and work with internal teams and e-billing vendors to resolve problems
• Maintain up-to-date timekeeper and rate information across e-billing platforms and submit approvals as needed
• Maintain a strong working knowledge of the firm's billing systems and processes
• Communicate billing issues such as rate approvals, delays, or special client requirements to appropriate parties
• Assist with additional administrative tasks and special projects as needed

Qualifications

• Prior experience with legal billing and electronic billing required
• Experience with Aderant Expert strongly preferred
• Experience with pre-bill management and imaging systems preferred
• Proficiency in Microsoft Office, with strong Excel skills
• High school diploma required; bachelor's degree in Accounting, Finance, or a related field preferred
• Basic understanding of accounting principles
• Strong written and verbal communication skills
• High attention to detail with excellent organizational and time management skills
• Ability to manage multiple priorities and work independently in a fast-paced environment
• Proven ability to maintain confidentiality of sensitive financial information
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™