General Administrative / Program Management Specialist III

Overview Of Athena

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

Position Summary

We are currently recruiting an Administrative Support Specialist for the Office of Grants Management with Montgomery County, MD. This full-time position pays $21.00 an hour and is located in Rockville, MD. This position is eligible for hybrid work, pending strong performance.

Essential Duties And Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Check internal stakeholder availability using MS Outlook and schedule virtual or in-person meetings, including booking rooms.
• Coordinate with external stakeholders through Outlook to schedule meetings.
• Check, tag, file, and respond to emails in multiple shared inboxes.
• Set up, schedule, and participate in MS Teams calls and MS Teams Live Events.
• Manage and update spreadsheets in MS Excel, including sorting, filtering, and basic data analysis.
• Edit formatting of cells and convert Excel tables into properly formatted PDF documents.
• Use MS Excel to MS Word mail merge to generate letters, grant agreements, and payment requests from templates.
• Draft, edit, and format documents and memorandums in MS Word following standardized templates and style guidelines.
• Convert Word documents into PDF documents with proper formatting.
• Integrate content into MS PowerPoint presentation templates.
• Access and submit tasks within SharePoint workflows, and check workflow status.
• Use Adobe Acrobat Pro to merge, split, rearrange, and edit PDF files; create fillable forms and add digital signatures.
• Conduct online research via browsers and official state/federal databases (e.g., IRS, Maryland State).
• Navigate internal intranet systems to find online forms and resources.
• Provide excellent customer service by engaging professionally with internal and external stakeholders through email, phone, and in person.
• Track work items through multiple departments to ensure timely and accurate completion; follow up when needed.
• Take clear and thorough notes during meetings.
• Work in-office at least Monday through Thursday; schedule is 9:00 AM to 5:30 PM.
• Additional duties as assigned.
  
  

Required Skills/Abilities

• Excellent organizational skills and attention to detail.
• Ability to work independently; must be self-motivated.
• Excellent verbal, written, and listening communication skills.
• Strong proficiency in MS Office Suite (Outlook, Teams, Excel, Word, PowerPoint, SharePoint) and Adobe Acrobat Pro.
• Ability to understand and adhere to the duties, methods, and procedures required by the position.
• Strong time management and prioritization skills.
  
  

Education And Experience

• High School diploma, required.
• Associate’s degree, preferred.
• Two (2) years or more of administrative, clerical, or office support experience, preferred.
• Experience in government, nonprofit, or grants-related environments preferred.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Standard hours of work Monday through Friday, 8:30 AM – 5:00 PM; occasional evening and weekend hours may be required.
• Travel may be required.
  
  

Successful ATHENA Employees Will Display The Following Characteristics

• You strive to be the best in your field currently and in the future.
• You like to make your employer look good.
• You find solutions, where others only see problems.
• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.
• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.
• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.
  
  

The Benefits Of Working For ATHENA Include

• Support from a team of professionals committed to making your life better.
• Medical, dental and vision insurance.
• Health Savings Account.
• Pet insurance.
• 401(k) with a generous employer match.
• ATHENA-paid Life and Accidental Death & Dismemberment Insurance for employees.
• Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employees, spouses, and children.
• Short- and Long-Term Disability.
• Employee Assistance Program (EAP).
• Easy-to-use employee self-serve HR portal.
• Sick leave varies – be sure to inquire with your Recruiter.
  
  

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications including but not limited to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status, or other characteristics protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities.

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