Fleet Management Specialist

Job Title: Fleet Management Specialist

Responsibilities

• Maintain an accurate database and filing system for tracking invoice details.
• Review and approve/reject invoices based on accuracy and contractual obligations.
• Process invoices within SAP.
• Communicate with dealers regarding invoice status with urgency, courtesy, and professionalism.
• Generate cost analysis reports for customers and internal review.
• Assist with the continuous improvement of the fleet management system.
• Maintain accurate and up-to-date fleet records within the database, including location, condition, and availability.
• Process approved requests, including scheduling and prioritization.
• Process work orders as needed.
• Obtain PO and invoice dealers for demo or rental usage.
• Inspect all trucks for safety and quality standards before shipment.
• Coordinate transportation with the Traffic Department.
• Receive and inspect returned equipment, cleaning, and conduct necessary repairs to restore units to 'ship-ready' status.
• Schedule periodic maintenance and repairs.
• Manage all online invoice payment processes, including registrations and claims.
• Serve as the primary point of contact for field service/repairs needed for trucks.
  
  

Essential Skills

• Proficiency in invoice processing and data entry.
• Strong customer service skills.
• Experience in records management and work order processing.
• Scheduling and coordinating abilities.
• Proficiency in Microsoft Office applications (Word, Excel).
• Experience using an ERP system (SAP preferred).
• Ability to work independently with minimal supervision.
• Detail-oriented with strong organizational and communication skills.
  
  

Additional Skills & Qualifications

• High School Diploma or equivalent required.
• Additional technical training or military technical training is a plus.
• Experience in automotive or industrial equipment customer service administration preferred.
• Experience managing material handling equipment fleets is preferred.
• Technical aptitude with the ability to read technical parts and service manuals is preferred.
• Positive attitude and willingness to learn.
  
  

Work Environment

This position is fully on-site at our plant location, with working hours from Monday through Friday, 8:00 am to 5:00 pm. You will collaborate closely with two Fleet Managers and engage with the Sales, Warranty, and Quality teams.

Job Type & Location

This is a Contract position based out of Summerville, South Carolina.

Pay And Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Summerville,SC.

Application Deadline

This position is anticipated to close on Oct 20, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.