What are the responsibilities and job description for the Administrative Assistant position at Aston Carter?
DescriptionGreet clients and visitors in a friendly, professional manner. Answer and direct phone calls; manage voicemail and email inquiries. Schedule client appointments and maintain the firm’s calendar. Handle incoming and outgoing mail, packages, and deliveries. Maintain a clean and organized reception area. Prepare and organize client documents, engagement letters, and tax forms. Assist with data entry, filing, and document management (physical and digital). Coordinate with staff to ensure timely completion of client projects. Manage office supplies inventory and place orders as needed. Manage the owner’s calendar, including business and occasional personal appointments. Assist with travel arrangements, reservations, and itineraries.Skillsfront desk administrative, receptionist customer service, Clerical, Filing, office management, Excel, quickbooksTop Skills Detailsfront desk administrative,receptionist customer service,Clerical,Filing,office managementAdditional Skills & QualificationsStrong attention to detail and organizational skills Excellent communication and interpersonal abilitiesExperience LevelEntry LevelJob Type & LocationThis is a Contract to Hire position based out of Coeur d'Alene, ID.Pay and BenefitsThe pay range for this position is $18.00 - $19.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Coeur d'Alene,ID.Application DeadlineThis position is anticipated to close on Dec 5, 2025.About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Salary : $18 - $19
