What are the responsibilities and job description for the Administrative Assistant position at Global Solutions Group In?
Scope of Work
Administrative Duties
- Greet visitors, Answer, Screen and field telephone calls, respond to requests for information, and provide assistance
- Publications: assist in the maintenance of operating instructions (OI) and standard operating procedures (SOP).
- Assist with the administration of various tracking systems.
- Enter IT Service Catalog requests, and submit IT help desk trouble calls
- Maintain bulletin boards, displays, and announcements Process lost/found, and office calendar
- Schedule/escort sensitive document delivery/pickup
- Provide distribution and transmittal system for all correspondence and incoming and outgoing mail
- Copying/Scanning/Faxing/Shredding
- Type letters, memoranda, reports, presentations, graphics, correspondence, and other documentation, including those for decision management, for signature or review by Government personnel
- Review, finalize, and check correspondence, records, reports, and forms for accuracy, completeness, and conformance to applicable formatting guidelines.
- Assist in setting up meetings and events which includes agenda and slides, opening and setting up the conference room, preparing and distributing materials, and securing the room after the meeting.
- Assist in establishing and maintaining file plans for Government approval
- Data Entry responsibilities
- Assist Office Manager with reporting (Fuel, Usage, Costs, and Mileage)
- Oversee Reservations/Key distribution
- Coordinate and assist with in/out processing for new/departing employees
SUSPENSE MANAGEMENT SUPPORT
- Assist with the administration of suspense tracking system. This includes appropriate tasking, tracking, follow-up, and closeout of required actions.
- Track suspense for tasks assigned to the designated area, to ensure suspense dates and deliverables are met.
DATABASE MANAGEMENT
- Assist in maintaining databases for tracking status of suspense associated with training, customer feedback, and other administrative or personnel programs.
- Provide assistance in processing and tracking database entries with internal and external customers and organizations.
!!!Benefits!!!
**Generous Vacation package after 1 year
**Eligible for full benefits from DAY 1!!