Accounting Specialist

Job Title: Accounting Specialist

Job Description

This role is responsible for supporting day-to-day accounting operations, including accounts payable, accounts receivable, and general ledger activities. Working under general oversight, the position handles detailed financial transactions, maintains accurate records, and provides administrative and analytical support to the accounting team. Duties include financial data processing, report preparation, research, and coordination of routine accounting tasks.

Responsibilities

• Maintain accurate and well-organized financial and accounting records.
• Collect, analyze, and verify financial data used for reporting and budget forecasting.
• Prepare recurring financial and operational reports, including reconciliations on a weekly and monthly basis.
• Compile and analyze revenue and expense activity, identifying discrepancies and assisting with issue resolution.
• Review vendor invoices for accuracy, compliance, and proper authorization before coding and entry into the accounting system.
• Process payment batches and review payment files to ensure accuracy and completeness.
• Perform vendor account and statement reconciliations to prevent delayed or incorrect payments.
• Prepare, submit, and track invoicing related to grants and contractual agreements in compliance with funding requirements.
• Oversee accounts payable functions to ensure invoices are properly approved, recorded, and paid in a timely manner.
• Monitor accounts receivable balances and follow up on overdue invoices through written and verbal communication.
• Support month-end and year-end close activities, including reconciliations and reporting.
• Prepare and post journal entries as needed.
• Track and manage Graduate Scholarship Loan Agreements, including documentation follow-up and billing.
• Review and process employee expense reimbursements.
• Prepare and process annual IRS 1099 documentation in accordance with federal regulations.
• Resolve complex payment, billing, and vendor-related inquiries, including past-due or urgent payment requests.
• Coordinate and administer aptitude assessments and interviews for applicants.
• Perform additional duties as assigned to support departmental needs.
  
  

Essential Skills

• Proven ability to manage and process a high volume of invoices and financial documents.
• Strong analytical skills with excellent attention to detail and accuracy.
• Exceptional organizational and time-management abilities.
• Advanced proficiency with Microsoft Office applications.
• Solid understanding of core accounting principles, including debits, credits, accruals, payment terms, refunds, and discounts.
• Professional phone etiquette and customer service skills.
• Ability to work independently with minimal supervision.
  
  

Additional Skills & Qualifications

• Familiarity with Sage is preferred but not required.
• Clear and professional written and verbal communication skills.
• High School Diploma or GED required; Associate degree in Accounting or a related field preferred.
• Minimum of five (5) years of relevant accounting or financial support experience.
• Knowledge of Excel functions like pivot tables, VLOOKUPs, and SUMIFs.
• Experience with Quickbase Construction Management Tool preferred but not required.
  
  

Work Environment

The role is based in a small office with a total of nine people, fostering a collaborative and supportive team environment. The candidate should be a team player, comfortable with taking on diverse tasks including some administrative responsibilities. The role is 80% accounting and 20% administrative. The candidate will be involved in administering tests to students and must be willing to wear multiple hats. There is flexibility on the years of experience required if the candidate is otherwise qualified.

Job Type & Location

This is a Contract to Hire position based out of Riverside, CA.

Pay And Benefits

The pay range for this position is $29.00 - $31.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Riverside,CA.

Application Deadline

This position is anticipated to close on Apr 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.