What are the responsibilities and job description for the Commercial Real Estate Legal Assistant position at Ascension Global Staffing & Executive Search?
Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
Ascension Global Staffing & Executive Search is seeking a Real Estate Legal Assistant for its client's Miami office.
Responsibilities
- Prepare, review, revise, and proof various legal documents and correspondence
- Create and format documents
- Edit and track (i.e., redline) documents
- Assist attorneys and paralegals with pre- and post-transaction closings
- Handle monthly client billing (paper and electronic); review prebills for accuracy and completeness, and assist with timekeeper inquiries and narrative edits
- Maintain both paper and electronic files
- Assist with conflict checks, and the opening and closing of client matters
- Prepare closing binders
- Perform administrative functions including processing new client/matter reports, preparing engagement letters, scheduling conference/Zoom calls, filing expense reports, entering attorney time, and answering phones
Qualifications
- 5 years of experience in a commercial real estate legal support role (Legal Assistant or Paralegal)
- Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, and Excel)
- Experience with Document Management Systems (e.g., iManage)
- Excellent organizational and communication skills
- Ability to meet tight deadlines and manage changing priorities
- Strong analytical and problem-solving skills
- Demonstrated initiative, good judgment, and the ability to manage multiple tasks