Commercial Real Estate Legal Assistant

Stearns Weaver Miller, a full-service commercial law firm with five offices across Florida, is currently seeking a Commercial Real Estate Legal Assistant with 5 years of experience for our Miami office. Learn more about us at stearnsweaver.com.

Responsibilities

• Prepare, review, revise, and proof various legal documents and correspondence
• Create and format documents
• Edit and track (i.e., redline) documents
• Assist attorneys and paralegals with pre- and post-transaction closings
• Handle monthly client billing (paper and electronic); review prebills for accuracy and completeness, and assist with timekeeper inquiries and narrative edits
• Maintain both paper and electronic files
• Assist with conflict checks, and the opening and closing of client matters
• Prepare closing binders
• Perform administrative functions including processing new client/matter reports, preparing engagement letters, scheduling conference/Zoom calls, filing expense reports, entering attorney time, and answering phones
  
  

Qualifications

• 5 years of experience in a commercial real estate legal support role (Legal Assistant or Paralegal)
• Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, and Excel)
• Experience with Document Management Systems (e.g., iManage)
• Excellent organizational and communication skills
• Ability to meet tight deadlines and manage changing priorities
• Strong analytical and problem-solving skills
• Demonstrated initiative, good judgment, and the ability to manage multiple tasks
  
  

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.