What are the responsibilities and job description for the Contracts Specialist position at AppleOne?
We're Growing in Portland — Join Us!
Position: Contracts and Business Admin
Schedule: Monday–Friday, 8AM–5PM
Location: Onsite in Portland, OR
We’re looking for a proactive, detail-driven Contracts and Business Admin professional to join our team! This role is open due to growth, and we’re reviewing resumes and lining up interviews ASAP — so don’t wait!
What You’ll Do
This is a dynamic, cross-functional role where you’ll be the go-to person for contract coordination, compliance, and business operations. You’ll work closely with Sales, Service, Accounting, and Operations to keep everything running smoothly.
Contracts & Compliance
Review and redline contracts, service agreements, and purchase orders
Negotiate terms with contractors and legal teams
Manage compliance forms and subcontractor vetting
Track project paperwork and bond status
Stay current on state regulations for prevailing wage and bonding
Contract Accounting
Align contract details with invoicing
Create proforma invoices and reconcile accounts
Communicate payment terms and document status with Accounting
Insurance Management
Maintain subcontractor and customer COIs
Coordinate with insurance brokers for updates and renewals
Request bid, payment, and performance bonds
Corporate Support
Arrange travel and event registrations
Draft and edit business documents
Schedule meetings and support cross-departmental teams
Collaborate with our ERP Project Team
Why You’ll Love It Here
Be part of a growing and collaborative team
Work directly with leadership and make an impact
Enjoy a role that blends contracts, compliance, and corporate support
Get involved in exciting projects across departments
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1119
Position: Contracts and Business Admin
Schedule: Monday–Friday, 8AM–5PM
Location: Onsite in Portland, OR
We’re looking for a proactive, detail-driven Contracts and Business Admin professional to join our team! This role is open due to growth, and we’re reviewing resumes and lining up interviews ASAP — so don’t wait!
What You’ll Do
This is a dynamic, cross-functional role where you’ll be the go-to person for contract coordination, compliance, and business operations. You’ll work closely with Sales, Service, Accounting, and Operations to keep everything running smoothly.
Contracts & Compliance
Review and redline contracts, service agreements, and purchase orders
Negotiate terms with contractors and legal teams
Manage compliance forms and subcontractor vetting
Track project paperwork and bond status
Stay current on state regulations for prevailing wage and bonding
Contract Accounting
Align contract details with invoicing
Create proforma invoices and reconcile accounts
Communicate payment terms and document status with Accounting
Insurance Management
Maintain subcontractor and customer COIs
Coordinate with insurance brokers for updates and renewals
Request bid, payment, and performance bonds
Corporate Support
Arrange travel and event registrations
Draft and edit business documents
Schedule meetings and support cross-departmental teams
Collaborate with our ERP Project Team
Why You’ll Love It Here
Be part of a growing and collaborative team
Work directly with leadership and make an impact
Enjoy a role that blends contracts, compliance, and corporate support
Get involved in exciting projects across departments
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1119
Salary : $70,000
