What are the responsibilities and job description for the Administrative Assistant position at AppleOne?
We are seeking a detail-oriented and proactive Administrative Assistant to support our Commercial Property Management team. This role is essential in ensuring efficient daily operations, providing excellent tenant support, and assisting with administrative, financial, and property-related tasks. The ideal candidate Must have Yardi experience, is organized, professional, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Provide administrative support to Property Managers, including scheduling, correspondence, and document preparation.
Assist with tenant relations by responding to inquiries, coordinating service requests, and ensuring timely follow-up.
Maintain and update property files, leases, contracts, work orders, and vendor documentation.
Support accounts payable/receivable functions, including invoice processing, rent collection tracking, and financial reporting assistance.
Coordinate vendor services, obtain proposals, and ensure completion of maintenance and repair tasks.
Prepare property management reports, meeting minutes, notices, and other documentation as needed.
Assist with budgeting, expense monitoring, and maintaining accurate property records.
Help manage property inspections, compliance requirements, and safety documentation.
Perform general office duties such as answering phones, ordering supplies, scanning, and filing.
Qualifications
1–3 years of administrative experience; property management or real estate experience preferred.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn property management software (e.g., Yardi, MRI, AppFolio).
Exceptional communication and customer service skills.
Strong organizational abilities with high attention to detail.
Ability to handle confidential information with professionalism.
Strong multitasking skills and ability to meet deadlines.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Key Responsibilities
Provide administrative support to Property Managers, including scheduling, correspondence, and document preparation.
Assist with tenant relations by responding to inquiries, coordinating service requests, and ensuring timely follow-up.
Maintain and update property files, leases, contracts, work orders, and vendor documentation.
Support accounts payable/receivable functions, including invoice processing, rent collection tracking, and financial reporting assistance.
Coordinate vendor services, obtain proposals, and ensure completion of maintenance and repair tasks.
Prepare property management reports, meeting minutes, notices, and other documentation as needed.
Assist with budgeting, expense monitoring, and maintaining accurate property records.
Help manage property inspections, compliance requirements, and safety documentation.
Perform general office duties such as answering phones, ordering supplies, scanning, and filing.
Qualifications
1–3 years of administrative experience; property management or real estate experience preferred.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn property management software (e.g., Yardi, MRI, AppFolio).
Exceptional communication and customer service skills.
Strong organizational abilities with high attention to detail.
Ability to handle confidential information with professionalism.
Strong multitasking skills and ability to meet deadlines.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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