What are the responsibilities and job description for the Administrative Assistant position at AppleOne?
We’re seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in Bellevue. This role is ideal for someone who thrives in a fast-paced office environment, enjoys supporting others, and takes pride in keeping operations running smoothly. You’ll be the backbone of our administrative functions—handling everything from scheduling and documentation to communication and coordination.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit correspondence, reports, and presentations
Maintain organized filing systems—both digital and physical
Answer and direct phone calls, emails, and other inquiries professionally
Order office supplies and manage inventory
Assist with onboarding new employees and maintaining HR documentation
Support finance team with invoice tracking and expense reporting
Coordinate travel arrangements and event logistics
Maintain confidentiality of sensitive information
Provide general office support and assist with special projects as needed
Qualifications
2 years of administrative or office support experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Excellent time management and multitasking abilities
High level of professionalism and discretion
Experience with scheduling tools, CRM systems, or project management platforms is a plus
High school diploma required; associate or bachelor’s degree preferred
What We Offer
Competitive pay and benefits
Supportive and inclusive team culture
Opportunities for growth and professional development
Paid time off, holidays, and health insurance
Convenient Bellevue location with free parking
Important Note This position is based in Bellevue, WA. We are only considering candidates who currently reside in Washington State and are available for in-person work. Out-of-state applicants will not be considered.
How to Apply Please submit your resume
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Key Responsibilities
Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit correspondence, reports, and presentations
Maintain organized filing systems—both digital and physical
Answer and direct phone calls, emails, and other inquiries professionally
Order office supplies and manage inventory
Assist with onboarding new employees and maintaining HR documentation
Support finance team with invoice tracking and expense reporting
Coordinate travel arrangements and event logistics
Maintain confidentiality of sensitive information
Provide general office support and assist with special projects as needed
Qualifications
2 years of administrative or office support experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Excellent time management and multitasking abilities
High level of professionalism and discretion
Experience with scheduling tools, CRM systems, or project management platforms is a plus
High school diploma required; associate or bachelor’s degree preferred
What We Offer
Competitive pay and benefits
Supportive and inclusive team culture
Opportunities for growth and professional development
Paid time off, holidays, and health insurance
Convenient Bellevue location with free parking
Important Note This position is based in Bellevue, WA. We are only considering candidates who currently reside in Washington State and are available for in-person work. Out-of-state applicants will not be considered.
How to Apply Please submit your resume
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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