Real Estate Project Manager

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About the Role

Be part of our growth story: manage and shape the spaces powering a leading fintech organization!

Contract opportunity for 6 months to start with potential for extension.

We are seeking a highly capable Real Estate Project Manager to drive end-to-end delivery of office buildouts, closures, and transitions across our global real estate portfolio. This role will require a combination of construction project oversight, cross-functional coordination, facilities planning, and vendor management to ensure timely, cost-effective, and brand-aligned workplace environments. You will be the primary project leader and integrator across real estate, workplace, security, IT, and internal communications. As a representative of the organization, you will serve as the point of contact with general contractors, developers, and internal business leaders—ensuring successful project execution from initial scoping through commissioning. This role includes regional travel (up to 60%) and may require on-site presence during key phases of construction and transition.

Key Responsibilities

Construction & Portfolio Management

• Manage end-to-end execution of office buildouts, retrofits, decommissions, and workplace renovations.
• Work with a third party project management firm to oversee design, permitting, scheduling, budgeting, and compliance processes across new and existing real estate assets.
• Serve as project owner from initial planning through occupancy, coordinating all activities across internal and external stakeholders.
• Conduct thorough final walkthroughs with general contractors, workplace teams, and stakeholders to identify and resolve any outstanding construction punch list items before official handover.
• Collect, verify, and organize all closeout documents including as-built drawings, O&M manuals, warranties, permits, and inspection reports. Ensure proper storage in centralized documentation systems.
• Coordinate asset tagging for FF&E (furniture, fixtures, and equipment), IT, and building infrastructure. Ensure clear delineation of asset ownership and maintenance responsibilities post-handover.
• Oversee final invoicing, retention release, and closure of contracts with vendors and service providers. Confirm that all deliverables have been met per contractual terms.

Project & Contract Oversight

• Work with the Real Estate Team to develop project budgets, contract negotiations, and cost management to deliver high-quality results within established constraints.
• Provide detailed review and tracking of schedules, bids, and change orders, ensuring alignment with business and operational goals.
• Participate in vendor and contractor selection; develop SOWs and evaluate performance to uphold timelines and service levels.
• Initiating and tracking purchase orders (POs) and ensuring alignment with project timelines and budgetary constraints.
• Coordinating the onboarding of new vendors and ensuring compliance with internal procurement policies and standards.
• Supporting the administration of service contracts, including amendments, renewals, and change orders, in collaboration with legal and finance teams.

Cross-Functional Integration

• Act as the primary integrator between construction and stakeholders responsible for furnishing, equipping, securing, and operating workplace environments.
• Coordinate closely with Workplace, Physical Security, IT teams to ensure holistic, employee-centered solutions.
• Support development of tools, processes, and reporting systems that promote repeatable, scalable project execution.

Real Estate Data & Lease Administration Support

• Participate in due diligence and feasibility assessments for new real estate opportunities.
• Assist in maintaining accurate records of property and lease data across the portfolio—such as square footage, lease terms, renewal options, and occupancy metrics—ensuring alignment with space planning and facilities operations.
• Maintain and monitor critical dates such as lease expirations, rent escalations, option windows, and termination rights. Proactively alert stakeholders of upcoming actions to avoid missed deadlines or financial exposure.
• Collaborate with workplace and finance teams to maintain current and accurate reporting of occupied vs. available space, headcount-to-square-foot ratios, and other occupancy metrics for business planning.
• Support communication with landlords regarding notices, maintenance issues, lease interpretations, or document requests. Engage with brokers to facilitate transaction administration and pipeline tracking.

Qualifications

• Bachelor’s degree in Construction Management, Architecture, Engineering, Facilities Management, or a related field.
• 5 years of experience managing commercial real estate, construction, or workplace infrastructure projects.
• Proven success in multi-project management, including large-scale buildouts and cost-sensitive renovations.
• Strong experience coordinating across cross-functional teams, particularly workplace, IT, and security.
• Experience managing construction contracts, project schedules, and performance metrics (budget, timeline, safety, sustainability).
• Comfort working in fast-paced, dynamic environments with minimal direction.
• Proficiency with Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).

Preferred Skills

• 7 years of construction or facilities experience, especially in managing general contractors and large vendor teams.
• Familiarity with AutoCAD, BIM tools, and project scheduling software (MS Project, Primavera, etc.).
• Expertise in change order management, site commissioning, and capital planning.

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