Real Estate Project Manager

Construction & Portfolio Management

● Manage end-to-end execution of office buildouts, retrofits, decommissions, and

workplace renovations.

● Work with a third party project management firm to oversee design, permitting,

scheduling, budgeting, and compliance processes across new and existing real

estate assets.

● Serve as project owner from initial planning through occupancy, coordinating all

activities across internal and external stakeholders.

● Conduct thorough final walkthroughs with general contractors, workplace teams,

and stakeholders to identify and resolve any outstanding construction punch list

items before official handover.

● Collect, verify, and organize all closeout documents including as-built drawings,

O&M manuals, warranties, permits, and inspection reports. Ensure proper

storage in centralized documentation systems.

● Coordinate asset tagging for FF&E (furniture, fixtures, and equipment), IT, and

building infrastructure. Ensure clear delineation of asset ownership and

maintenance responsibilities post-handover.

● Oversee final invoicing, retention release, and closure of contracts with vendors

and service providers. Confirm that all deliverables have been met per

contractual terms.

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Project & Contract Oversight

● Work with the Real Estate Team to develop project budgets, contract

negotiations, and cost management to deliver high-quality results within

established constraints.

● Provide detailed review and tracking of schedules, bids, and change orders,

ensuring alignment with business and operational goals.

● Participate in vendor and contractor selection; develop SOWs and evaluate

performance to uphold timelines and service levels.

● Initiating and tracking purchase orders (POs) and ensuring alignment with project

timelines and budgetary constraints.

● Coordinating the onboarding of new vendors and ensuring compliance with

internal procurement policies and standards.

● Supporting the administration of service contracts, including amendments,

renewals, and change orders, in collaboration with legal and finance teams.

Cross-Functional Integration

● Act as the primary integrator between construction and stakeholders responsible

for furnishing, equipping, securing, and operating workplace environments.

● Coordinate closely with Workplace, Physical Security, IT teams to ensure holistic,

employee-centered solutions.

● Support development of tools, processes, and reporting systems that promote

repeatable, scalable project execution.

Real Estate Data & Lease Administration Support

● Participate in due diligence and feasibility assessments for new real estate

opportunities.

● Assist in maintaining accurate records of property and lease data across the

portfolio—such as square footage, lease terms, renewal options, and occupancy

metrics—ensuring alignment with space planning and facilities operations.

● Maintain and monitor critical dates such as lease expirations, rent escalations,

option windows, and termination rights. Proactively alert stakeholders of

upcoming actions to avoid missed deadlines or financial exposure.

● Collaborate with workplace and finance teams to maintain current and accurate

reporting of occupied vs. available space, headcount-to-square-foot ratios, and

other occupancy metrics for business planning.

● Support communication with landlords regarding notices, maintenance issues,

lease interpretations, or document requests. Engage with brokers to facilitate

transaction administration and pipeline tracking.

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Basic Qualifications

● Bachelor’s degree in Construction Management, Architecture, Engineering,

Facilities Management, or a related field.

● 5 years of experience managing commercial real estate, construction, or

workplace infrastructure projects.

● Proven success in multi-project management, including large-scale buildouts and

cost-sensitive renovations.

● Strong experience coordinating across cross-functional teams, particularly

workplace, IT, and security.

● Experience managing construction contracts, project schedules, and

performance metrics (budget, timeline, safety, sustainability).

● Comfort working in fast-paced, dynamic environments with minimal direction.

● Proficiency with Slack and Google Workspace (Gmail, Calendar, Docs, Sheets,

Slides).

Preferred Qualifications

● 7 years of construction or facilities experience, especially in managing general

contractors and large vendor teams.

● Familiarity with AutoCAD, BIM tools, and project scheduling software (MS

Project, Primavera, etc.).

● Expertise in change order management, site commissioning, and capital

planning.