Executive Assistant (Hospital/Medical Center Exp)

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Executive Assistant.

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NOTE- THIS IS AN ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099

*** Candidate must be authorized to work in USA without requiring sponsorship ***

Position: Executive Assistant (Job id – 3297082)

Location: Los Angeles CA 90024 (100% Onsite)

Duration: 20 Weeks Possibility of Extension

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Required Experience:

• Must have experience working for VP or Director level executive.
• Demonstrated excellence in independently prioritizing and organizing projects and tasks, meeting all deadlines, while successfully balancing a high-volume workload and be organized.
• Experience in booking travel, submitting reimbursement requests for executive.
• High proficiency in Microsoft Office Suite software (Excel, Word, PowerPoint, Visio, etc.).
• Ability to quickly master new database systems and tools.
• Strong written and verbal communication skills. Highly polished communication skills, both oral and written, to obtain and convey information accurately and clearly.
• English writing skills to produce original correspondence, reports, and other documents including grant write-ups, utilizing correct spelling, grammar, syntax, and punctuation.
• Draft letters and memos

Responsibilities:

• The Executive Assistant provides comprehensive and high-level executive support to the Cancer Center Director, Chief Administrative Officer, and senior leadership committees
• They serve as the first line of communication, acting as a liaison between Center and institutional leaders, faculty, staff and key stakeholders.
• Responsibilities include but are not limited to: meeting scheduling and calendar management; travel arrangements; processing reimbursements; memo and email drafting; meeting preparations and logistics; presentation drafting; answering phones and triaging requests; drafting and organizing letters of support; etc.
• The Executive Assistant is responsible for coordinating various leadership committees, Internal Advisory Board/Executive Committee, External Advisory Board, etc. Coordination of these committees, boards and site visits, include but are not limited to: polling for and identifying meeting dates/times/locations; working with committee chairs to develop agendas; arranging catering and other logistics; preparing and distributing materials; contracting with venues and other external vendors; processing honorariums, managing committee memberships and distribution lists; confirming and communicating with speakers; taking minutes; following up on “action items”; etc. The Executive Assistant oversees and coordinates staff working on specific projects for which they are responsible, such as the External Advisory Board meetings. In these circumstances, the Executive Assistant assigns responsibilities, tracks progress, etc.
• The Executive Assistant collaborates closely with the Events team, providing assistance and back-up support for all events as needed and as able while balancing and prioritizing primary responsibilities. Additionally, they may be assigned various data reporting/analysis tasks and special projects by the Director and/or Chief Administrative Officer.
• The ability to balance priorities, have a sense of urgency, be a team player, and use creativity to identify and implement ways to address challenges are critical attributes for the Executive Assistant. Reliability, independence, professional demenour, and initiative are essential. The Executive Assistant should have a personal drive for excellence and commitment _______________________________________________________________

Bhupesh Khurana

Lead Technical Recruiter

Email – bkhurana@ameritconsulting.com

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws