Accounting Manager

Job Title: Accounting Manager

Job Location: Westminster, MD

Job Schedule: On-Site, 9/80 Work Week – Off every other Friday.

Salary: Up to $115k possibly negotiable depending on experience

Job Summary:

• Come join our team! We currently have an exciting opportunity in Westminster, MD for an Accounting Manager with 8 years of progressive accounting experience and expertise in AR, AP, and general accounting. Prior experience in a manufacturing environment with hands-on inventory accounting responsibility is also required.

Job Description:

• The Accounting Manager will report directly to the Director of Finance and will be responsible for overseeing day-to-day accounting operations, with a strong focus on Accounts Receivable (AR), Accounts Payable (AP), inventory accounting, and government contract compliance.
• Manages accounting staff and workflow, manages accounts receivable & accounts payable, inventory & Manufacturing accounting, Government Contract Compliance, general accounting & reporting, and system & process improvement.

Key Responsibilities:

Accounts Receivable & Accounts Payable:

• Oversee and manage all AR and AP functions, including generating, reviewing, and distributing customer invoices in a timely manner.
• Monitor outstanding receivables and follow up on collections to ensure prompt payment.
• Review and approve AP transactions, ensuring accurate coding, proper authorization, and timely vendor payments.
• Manage the AR/AP workflow within the QAD ERP system; batch review and posting of transactions.
• Maintain vendor and customer account records with accuracy and integrity.

Inventory & Manufacturing Accounting:

• Oversee inventory accounting in a manufacturing environment, including raw materials, work-in-progress (WIP), and finished goods.
• Perform and coordinate periodic physical inventory counts and cycle counts; investigate and resolve variances.
• Ensure accurate cost accounting for manufactured products, including labor, materials, and overhead allocations.
• Collaborate with operations and supply chain teams to maintain inventory accuracy and integrity in the QAD ERP system.

Government Contract Compliance:

• Support DCAA (Defense Contract Audit Agency) and DCMA (Defense Contract Management Agency) audits, including preparation of required documentation and acting as a liaison during audit engagements.
• Prepare and/or review Incurred Cost Submissions (ICS) in accordance with FAR/DFARS requirements.
• Develop and maintain provisional indirect cost rates and support forward pricing rate proposals.
• Ensure all financial records and practices are maintained in compliance with DCAA regulations, Cost Accounting Standards (CAS), and applicable government contracting requirements.
• Monitor government contract revenue recognition, billing milestones, and contract financial performance.

General Accounting & Reporting:

• Lead the month-end and year-end close process, including preparation and review of manual journal entries, account reconciliations, and financial statements.
• Maintain and reconcile general ledger accounts; investigate and resolve discrepancies.
• Perform bank reconciliations and cash accounting on a regular basis.
• Maintain fixed asset records and depreciation schedules.
• Prepare and distribute special financial reports and analysis as requested by the Director of Finance or senior leadership.
• Ensure compliance with GAAP principles across all accounting functions.

Systems & Process Improvement:

• Utilize the QAD ERP system as the primary accounting platform; experience with similar ERP systems (e.g., Oracle, SAP is considered an asset).
• Identify opportunities to improve accounting processes, internal controls, and operational efficiencies.
• Support system implementations, upgrades, or integrations as needed.

Additional Responsibilities:

• Undertake specifically assigned projects and cross-functional initiatives as directed by the Director of Finance.
• Provide backup support across finance functions as needed to ensure continuity of operations.
• Perform other duties as may be assigned.

Required:

• Minimum of 8 years of progressive accounting experience, with demonstrated expertise in AR, AP, and general accounting.
• Prior experience in a manufacturing environment with hands-on inventory accounting responsibility is required.
• Exceptional attention to detail with a commitment to accuracy and data integrity.
• Excellent analytical, problem-solving, and organizational skills.
• Strong interpersonal and communication skills, with the ability to collaborate effectively across departments and manage accounting team members.
• Willingness to perform tasks at all levels — from high-level analysis to day-to-day transactional work.
• Ability to thrive in a fast-paced, growing company environment and manage competing priorities with professionalism and composure.
• Strong knowledge of GAAP principles and accounting best practices.
• Advanced proficiency in Microsoft Excel is required.
• Proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint).

Preferred Skills:

• Experience with government contracting accounting, including DCAA audits, DCMA interactions, Incurred Cost Submissions, and provisional/forward pricing indirect rates is strongly preferred.
• Familiarity with Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR/DFARS) is highly desirable.
• Experience with financial reporting tools and data analysis.
• Experience with QAD ERP is a plus; equivalent ERP experience (Oracle, SAP, Microsoft Dynamics, or similar) will be considered.
• CPA or CMA certification is a plus.

Education:

• Bachelor’s degree in accounting, Finance, or a related field is required.

Note:

• Must be U.S. Citizen - "Must be able to meet ITAR requirements, including US citizenship to be considered for this role."