Front Office & Administrative Coordinator

Job Title: Front Office & Administrative Coordinator

Location (City, State): Burns, TN

Industry: Construction

Pay: $19–$25/hour (depending on experience)

Benefits: This position is eligible for health, dental, vision, insurance, and 401(K).

About Our Client:

Addison Group is partnering with our client, a well-established company in the construction industry, to hire a Front Office & Administrative Coordinator. This role serves as the first point of contact for visitors and callers while supporting day-to-day administrative operations within a busy office and yard environment. The ideal candidate is organized, customer-focused, and comfortable balancing multiple administrative tasks in a fast-paced setting.

Job Description:

The Front Office & Administrative Coordinator plays a key role in ensuring smooth front desk operations while providing administrative support related to shipping documentation, invoicing, and general office coordination. This position requires strong customer service skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities:

• Welcome visitors and employees, providing a professional and friendly first point of contact for the office
• Manage incoming calls and direct them to the appropriate departments or team members
• Provide employees with requested safety gear and office supplies as needed
• Process outgoing mail and coordinate shipping or delivery services for packages
• Enter and track inventory transfer documentation between facilities and update internal systems accordingly
• Coordinate domestic freight shipments and assist with arranging international container shipments
• Review freight quotes and confirm accuracy against vendor invoices
• Generate customer invoices and prepare shipment documentation for outgoing materials
• Support truck drivers by distributing required paperwork and collecting completed documentation upon return
• Scan and maintain organized digital records for accounts payable and accounts receivable documentation
• Assist with general administrative duties and special projects as needed
  
  

Qualifications:

• Approximately 3-5 years of experience in an administrative, office support, or accounting data entry role
• Strong preference for logistics experience
• Ability to manage multiple tasks and remain organized in a busy work environment
• Proficiency with Microsoft Office and general computer/data entry skills
• Comfortable working with shipping documentation, invoices, and administrative records
  
  

Additional Details:

• Mon-Fri 7a-3:30p
• Position involves primarily desk-based work including sitting, communicating, and working on a computer throughout the day
• Direct Hire role
  
  

Perks:

• Opportunity to work with a stable and established organization
• Collaborative team environment
• Eligible for Medical, Dental, and Vision
  
  

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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