Documentation Specialist

Job Title: Documentation Specialist

Duration: 12-18 Months Contract (Possibility of Extension)

Location: Jackson, MI (Hybrid)

Pay rate: $25-27 per hour, on w2 without benefits/holidays/vacation

Hybrid Position: Monday, Tuesday and Thursday - Onsite | Wednesday, Friday - Remote

Department Summary:

Electric Distribution Engineering (EDE) Document Management team is responsible to manage our Electrical Engineering Records (ERC) for our Electric Distribution Operations and Engineering team members, which includes management of records during the planning, engineering, execution and closeout phases of our capital projects in coordination with Engineering and Enterprise Project Management (EPMO) and Engineering groups. This department also leads our efforts related to drafting support for our Engineering team and managing our Computer Aided Drafting Standards. This team plays a major part in delivering our capital investment strategy for the Company and maintaining configuration management for our Operations team members.

Job Description:

The Project Document Control – Records Management Administrator will support project document control functions for construction projects as well as support other EDE Document Control activities when applicable. The Project Document Controller main activities will include:

• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
• Perform standard routine level tasks and provide support for Projects during design, construction, and close‐out.
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.
• Accurately and in a timely manner request from Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as Wiring Diagrams, Site Plans, Site Substation Layouts, Lines Layout, etc. This may also include controlled numbers such as equipment and line numbers.
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/asset records. Assist in the management and updates of our document management procedures.
• Provide hard copy and/or electronic documents to projects for construction.
• Ensure critical asset documents are issued for record.

Essential Functions:

• Possess excellent communication and customer service skills
• Successfully multi-task and/or switch task quickly while remaining organized
• Anticipate and understand the impact of actions/procedures on multiple systems
• Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
• Use appropriate systems/software/programs such as SAP and Project Wise for internal processes
• Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
• Enjoy working in a team environment
• Ability to interact with internal and external parties to receive highly advanced information and data
• Possess strong analytical skills
• Interact with other internal departments to resolve issues with exceptional communication
• Performs responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
• Interface with engineering, plant personnel and drafters on a regular basis
• May require carrying large, rolled prints to various locations in the plants or to projects
• Maintains work areas in a clean and orderly manner
• Responsibly orders supply of paper and toner for plotters and calls IT for support when needed
• Exemplify safe work practices and follow the Company’s compliance standards.
• Regular attendance is expected

Required Qualifications:

• High school Diploma or equivalent
• Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
• 2- 4 years of experience in records management or similar roles

Preferred Skills:

• Experience in clerical, administrative or document control – drawing or construction document control preferably
• Experience in database management
• Having some course work or an associate degree with specialization in:
• Information Science
• Data Processing and Data Processing Technology
• Utility, engineering, or construction document control experience
• Adobe Pro
• Plotter and scanner operations

Thank you!