Documentation Specialist

If you're looking for a career that will provide a challenging work environment and many opportunities to learn, our company is the place for you. Join our team and become part of a company full of exciting opportunities. We help employees achieve their personal best by offering many opportunities that develop and enhance their skills for career advancement.

Duties

• Electric Distribution Engineering (EDE) Document Management team is responsible to manage our Electrical Engineering Records (ERC) for our Electric Distribution Operations and Engineering team members, which includes management of records during the planning, engineering, execution and closeout phases of our capital projects in coordination with Engineering and Enterprise Project Management (EPMO) and Engineering groups.
• This department also leads our efforts related to drafting support for our Engineering team and managing our Computer Aided Drafting Standards.
• This team plays a major part in delivering our capital investment strategy for the Company and maintaining configuration management for our Operations team members.
  
  

Job Description

• The Project Document Control - Records Management Administrator will support project document control functions for construction projects as well as support other EDE Document Control activities when applicable. The Project Document Controller main activities will include:
• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
• Perform standard routine level tasks and provide support for Projects during design, construction, and close‐out.
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.
• Accurately and in a timely manner request from Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as Wiring Diagrams, Site Plans, Site Substation Layouts, Lines Layout, etc. This may also include controlled numbers such as equipment and line numbers.
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/asset records. Assist in the management and updates of our document management procedures.
• Provide hard copy and/or electronic documents to projects for construction.
• Ensure critical asset documents are issued for record.
  
  

Essential Functions

• Possess excellent communication and customer service skills
• Successfully multi-task and/or switch task quickly while remaining organized
• Anticipate and understand the impact of actions/procedures on multiple systems
• Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
• Use appropriate systems/software/programs such as SAP and Project Wise for internal processes
• Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
• Enjoy working in a team environment
• Ability to interact with internal and external parties to receive highly advanced information and data
• Possess strong analytical skills
• Interact with other internal departments to resolve issues with exceptional communication
• Performs responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
• Interface with engineering, plant personnel and drafters on a regular basis
• May require carrying large, rolled prints to various locations in the plants or to projects
• Maintains work areas in a clean and orderly manner
• Responsibly orders supply of paper and toner for plotters and calls IT for support when needed
  
  

Skills

• Exemplify safe work practices and follow the Company's compliance standards.
• Regular attendance is expected
  
  

Required Qualifications

• High school Diploma or equivalent
• Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
• 2- 4 years of experience in records management or similar roles
  
  

The Following Skills May Set You Apart

• Experience in clerical, administrative or document control - drawing or construction document control preferably
• Experience in database management
• Having some course work or an associate degree with specialization in:
• Information Science
• Data Processing and Data Processing Technology
• Utility, engineering, or construction document control experience
• Adobe Pro
• Plotter and scanner operations
  
  

Work Locations:

• All co-workers are expected to report to a company location for in-person work a minimum of 3 days each week as a condition of employment with Monday, Tuesday and Thursday as required in-person days. In addition, extra days in the office may be needed depending on priority of in-person work.
• The preferred location for this position in the Parnall Office in Jackson, MI. Primarily an office job but may require limited amounts of travel to project sites or other office locations to deliver critical prints that require proper PPE.
  
  

Hours And Travel

• Office hours will be an eight (8) hour day M-F 7am - 4pm (or approved start and finish times from supervisor).
• On occasion there may be a need to work extended shifts or weekends.
• There may also be additional travel based on the needs of the EDE Document Control for group meetings when allowed or other needed support.
  
  

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear.
• The employee is frequently required to stand and walk.
• The employee is often required to climb or balance and stoop, kneel or crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Duties involve moving materials weighing up to 10 pounds on a regular basis such as large manuals or binders, boxes of plotter paper, copy paper, hard copy prints, rolled prints that can be large drawings, books, laptop computer and other computer equipment and may require moving materials weighing up to 40 pounds.
  
  

Additional Info

At FastTek Global, Our Purpose is Our People and Our Planet . We come to work each day and are reminded we are helping people find their success stories . Also, Doing the right thing is our mantra . We act responsibly, give back to the communities we serve and have a little fun along the way.

We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years !

FastTek Global is financially strong, privately held company that is 100% consultant and client focused .

We've differentiated ourselves by being fast, flexible, creative and honest . Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.

Benefits

Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
  
  

Plus, we have a lucrative employee referral program and an employee recognition culture.

FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!

To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork

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AI & Hiring Disclosure

We use AI tools to support parts of our hiring process, such as reviewing applications and identifying potential matches. These tools are designed to promote efficiency, consistency, and fairness, and they are always used under human oversight.

All personal data collected is used solely for recruitment purposes, and you have the right to know, access, or request deletion of your data at any time, subject to legal limits.

If AI will be used in a video interview, you'll be informed in advance and asked for your consent, with the option to opt out.

Our tools are regularly reviewed to detect potential bias and to ensure compliance with all applicable laws and our commitment to inclusive hiring.

To learn more or exercise your rights, please contact us at info@fasttek.com.