What are the responsibilities and job description for the Accounts Payable Specialist position at Ace Imagewear?
Ace ImageWear is a family-owned uniform and linen supply company that is committed to providing high quality services to our customers. We've been in KC for over 90 years and employ just under 100 people in Kansas City. We specialize in customized uniform and supply service programs that help our customers control and protect their image. Our managed services include: uniform rental and purchase, logo mats, mops, microfiber products, towels, aprons, restroom products, and first aid services.
OverviewJob Purpose:
Perform clerical tasks following established office procedures. Responsibilities include accounts payable, accounts receivable posting, data entry, sales commission calculations, reconciliation of driver turn-ins, scanning checks, filing, account set-up, credit card reconciliation, and directing calls.
Essential Duties and Responsibilities:
- Processing accounts payable invoices through QuickBooks Enterprise for timely payment by check, credit cards or ACH.
- Operate standard office equipment, such as multi-line phones, copiers, calculators, and computer systems, including industry-related software (Alliant, QuickBooks & Enterprise),
- Compile and present reports to management and customers (e.g., posting registers, checks, route settlement, etc.).
- Review data for accuracy and completeness and manage filing systems.
- Handle incoming and outgoing mail, prepare materials for internal departments, and purchase office supplies.
- Communicate effectively with internal customers daily regarding commissions, office equipment & supplies, accounts receivable, and accounts payable.
- Collaborate with sales, service, production management, and company executives.
- Ensure timely and accurate processing of tasks, including vendor invoice discounts collection and accounts receivable posting.
- Directly report to the Office Manager, with indirect reporting to Company Executives, including the Controller.
- Perform additional related duties as assigned including project work.
- Communicate with external customers bringing issues to resolution.
Qualifications:
- Strong mathematical aptitude
- QuickBooks Enterprise experience (required 3 - 5 years)
- High school diploma or equivalent
- Ability to type 30 WPM
- Proficient in 10-key by touch
- Excellent customer service skills
- Required Bi-lingual (English/Spanish)
- Experience with Microsoft Office Suite
- Attention to detail
- Strong problem-solving skills
- Ability to work well in a team environment
Physical Demands:
Must be able to sit for extended periods, walk, reach, twist, and climb stairs. Ability to lift 10 lbs, operate a computer, calculator, and phone, and tolerate screen glare.
Benefits:
- 401(k) / Profit Sharing
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Opportunities for advancement
- Paid time off
- Referral program
Schedule:
- Monday to Thursday (9 hours daily) & Friday (4 hours)
- Work Location: In person
Pay: $19.00 - $21.00 per hour
People with a criminal record are encouraged to apply
Experience:
- Quick Books Enterprise: 3 years (Required)
Language:
- English and Spanish (Preferred)
Work Location: In person
Salary : $19 - $21