What are the responsibilities and job description for the Accounts Payable Specialist position at Aspire Senior Living?
Location: Metro Kansas City, MO
Shift: Onsite Full-time Monday-Friday
Hero Health Management and Aspire Senior Living are dedicated to being the premier resident-focused care provider through delivery of the highest quality personal care services in a warm and welcoming atmosphere. Our mission is to enhance the lives of everyone we touch, and we're seeking a talented and experienced Accounts Payable Specialist to join our team in our Independence MO office.
As a key member of our team, you will be managing the company's outgoing finances by ensuring vendor invoices are accurate, approved, and paid on time. Key duties include coding invoices, processing payments, reconciling vendor statements, and maintaining accurate general ledger records. Utilize accounting software Sage Intaact, Bill.com and other systems.
Core Responsibilities and Duties
Invoice Processing: Reviewing, coding, and entering vendor invoices into the accounting system for payment.
Approval Management: Verifying invoices against purchase documents and obtaining necessary approvals.
Payment Execution: Preparing weekly or monthly payment runs via check, ACH, or wire transfer.
Reconciliation: Reconciling vendor statements and correcting discrepancies to maintain accurate records.
Record Keeping: Maintaining organized, digital, or physical files of invoices, vouchers, and payment records.
Compliance & Tax: Ensuring compliance with internal controls, tax regulations, and processing 1099 forms annually.
Communication: Acting as the main point of contact for vendor inquiries regarding payment status and account management.
Required Skills And Qualifications
Experience: 3-5 years of experience in accounts payable or general accounting.
Technical Proficiency: Strong knowledge of MS Excel and accounting software (Sage Intacct, Bill.com or equivalent).
Attention to Detail: High accuracy in data capture to prevent duplicate payments or errors.
Communication: Excellent verbal and written communication skills to handle vendor queries and internal approvals.
Education: Bachelor’s degree in accounting, finance, or a related field preferred, but not required.
Common Performance Metrics
Invoice processing speed and accuracy.
Successful management of vendor relationships.
Compliance with month-end closing timelines.
Benefits:
Shift: Onsite Full-time Monday-Friday
Hero Health Management and Aspire Senior Living are dedicated to being the premier resident-focused care provider through delivery of the highest quality personal care services in a warm and welcoming atmosphere. Our mission is to enhance the lives of everyone we touch, and we're seeking a talented and experienced Accounts Payable Specialist to join our team in our Independence MO office.
As a key member of our team, you will be managing the company's outgoing finances by ensuring vendor invoices are accurate, approved, and paid on time. Key duties include coding invoices, processing payments, reconciling vendor statements, and maintaining accurate general ledger records. Utilize accounting software Sage Intaact, Bill.com and other systems.
Core Responsibilities and Duties
Invoice Processing: Reviewing, coding, and entering vendor invoices into the accounting system for payment.
Approval Management: Verifying invoices against purchase documents and obtaining necessary approvals.
Payment Execution: Preparing weekly or monthly payment runs via check, ACH, or wire transfer.
Reconciliation: Reconciling vendor statements and correcting discrepancies to maintain accurate records.
Record Keeping: Maintaining organized, digital, or physical files of invoices, vouchers, and payment records.
Compliance & Tax: Ensuring compliance with internal controls, tax regulations, and processing 1099 forms annually.
Communication: Acting as the main point of contact for vendor inquiries regarding payment status and account management.
Required Skills And Qualifications
Experience: 3-5 years of experience in accounts payable or general accounting.
Technical Proficiency: Strong knowledge of MS Excel and accounting software (Sage Intacct, Bill.com or equivalent).
Attention to Detail: High accuracy in data capture to prevent duplicate payments or errors.
Communication: Excellent verbal and written communication skills to handle vendor queries and internal approvals.
Education: Bachelor’s degree in accounting, finance, or a related field preferred, but not required.
Common Performance Metrics
Invoice processing speed and accuracy.
Successful management of vendor relationships.
Compliance with month-end closing timelines.
Benefits:
- Competitive Pay
- Health, dental, and vision insurance
- Generous PTO, Paid holidays and 401(k)
- Leadership development and career advancement opportunities