Accounts Payable Specialist / Clerk

Job Description

About the Role

We're looking for a detail-oriented Office Administrator with strong QuickBooks experience to keep our back-office running smoothly. You'll handle accounts payable, customer communications, reporting, and day-to-day office operations — reporting directly to the Office Manager.

Schedule: Monday–Thursday (9 hrs/day) | Friday (4 hrs) | In-Person

Responsibilities

• Process accounts payable invoices through QuickBooks Enterprise for payment by check, ACH, or credit card
• Compile and present reports to management and customers (posting registers, route settlements, check reports, etc.)
• Reconcile credit cards and manage driver turn-ins and scanning
• Handle accounts receivable posting and ensure timely vendor invoice discount collection
• Operate multi-line phones, copiers, calculators, and industry software (Alliant, QuickBooks Enterprise)
• Review data for accuracy, manage filing systems, and handle incoming/outgoing mail
• Purchase and track office supplies and prepare materials for internal departments
• Communicate daily with internal teams on commissions, AR/AP, and office equipment
• Collaborate with sales, service, production, and company executives
• Resolve issues with external customers professionally and efficiently
• Perform additional duties and project work as assigned
  
  

Qualifications

• 3–5 years of QuickBooks Enterprise experience (required)
• Bilingual — English/Spanish (required)
• High school diploma or equivalent
• Proficient in Microsoft Office Suite
• Strong mathematical aptitude and 10-key by touch
• Minimum 30 WPM typing speed
• Excellent customer service and communication skills
• High attention to detail and strong problem-solving ability
• Team player with ability to manage multiple priorities
  
  

Benefits

• 401(k) with Profit Sharing
• Medical, Dental, and Vision Insurance
• Life Insurance
• Paid Time Off
• Referral Bonus Program
• Opportunities for Advancement