What are the responsibilities and job description for the Accounts Payable Clerk position at St. Joseph School District?
- Attend work in a regular, reliable and punctual manner.
- To "telework" when requested by the District.
- Processes accounts payable transactions for the purpose of updating and distributing information, authorizing for payment, and/or complying with established accounting practices in order to pay bills in a timely manner.
- Maintains financial information, files and records (e.g. purchase orders, invoices, check request, shipment verification, expense reports, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
- Prepares written materials and electronic financial information (e.g. voucher ratification reports, procedures, transmittals, tax listing for each vendor, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
- Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
- Reviews transactions for the purpose of ensuring that allocations are accurate and complying with established financial practices.
- Assists auditors for the purpose of providing requested supporting documentation required for audit.
- Compiles financial information related to work assignments for the purpose of providing required documentation and/or processing information.
- Informs other staff and/or outside parties regarding procedural requirement for the purpose of processing transactions.
- Participates in unit meetings, in-service training, workshops, etc. as required for the purpose of conveying and/or gathering information required to perform job functions.
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
- Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
- Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
- Other assigned duties.
JobID: 1640
Position Type:
Business Office/Accounts Payable Clerk
Business Office/Accounts Payable Clerk
Date Posted:
4/2/2026
4/2/2026
Location:
Administration Bldg.
Administration Bldg.
Qualifications:
Required: Degree in accounting or related field preferred and/or equivalent work experience in public or private sector.
FLSA: Non-Exempt
Salary Schedule: Per Approved Support Staff Salary Schedule
Direct Report: Controller
Terms of Employment: 12 month
Eligible for emergency telework: With Supervisor approval
Purpose: To perform a wide variety of financial activities related to the accurate processing of payment for approved invoices/contract payments; recoding, updates and reconciling fiscal information/ and providing instructions and/or accounting support to other personnel in accordance with established financial procedures.
Essential Job Functions and Qualifications:
Employee Behavior and Conduct:
District employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact, both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.
Please watch for email communications from our district. If selected for an interview you may be contacted via email.
EOE
District employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact, both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.
Please watch for email communications from our district. If selected for an interview you may be contacted via email.
EOE