Administrative Assistant I

JOB

JOB SUMMARY: The Administrative Assistant I provides administrative support for the Ayers Campus of Workforce Development. This role is responsible for preparing correspondence and reports, handling office communications, processing requisitions and payroll reports, and maintaining organized records. Additionally, the position serves as a receptionist, assisting students and guests while ensuring compliance with institutional policies and procedures.

EXAMPLE OF DUTIES

DUTIES: Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethicEffective oral and written communication skillsAbility to keyboard at a minimum of 40 correct (net) words per minute for 3 minutesKnowledge of word processing and spreadsheet software (Computer Level I)Working knowledge of general office procedures, GSCC procedures, composition, and records management (Office Procedures Level I Exam)Ability to coordinate assigned activities, proofread work for accuracy, and use the telephone effectivelyAbility to make mathematical computations and tabulations accurately and with reasonable speed.Ability to understand and follow oral and written instructionsAbility to learn assigned tasks readily and adhere to prescribed routinesAbility to establish and maintain effective working relationships with students, other employees, and the publicAbility to maintain confidentiality of office informationNote: The intent of this description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, FLSA status, or grade.

SUPPLEMENTAL INFORMATION

PROJECTED STARTING DATE: February 2026SALARY: Salary Schedule E4-05 ($34,298-$51,793). Salary will be based on VERIFIED education and years of VERIFIED related experience that is stated on the initial job application only.APPLICATION DEADLINE: January 12, 2026– 4:00 P.M.APPLICATION PROCEDURE: Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of post-secondary education.Application materials must provide documentation that the applicant meets all minimum qualifications. APPLICATIONS MUST BE FILED ONLINE AT: IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE ). Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule. Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College's official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation. Please Note:
• ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.

Salary : $34,298 - $51,793