Administrative Assistant to the President

JOB

NOTE: CHATTAHOOCHEE VALLEY COMMUNITY COLLEGE OBSERVES EASTERN TIME. Under the general direction of the President, the employee provides administrative support to the President of the college and is the initial point of contact for operations and scheduling of the President's office.Salary: Appropriate placement on Salary Schedule E1 01: $61,605-$73,632Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet through the online application system by the deadline date in order to be considered for this position. It is the responsibilityof the applicant to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview. A complete application consists of the following: Online employment applicationCover letterCurrent resumeCopies of ALL college transcriptsVerification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet minimum required qualifications and for appropriate placement on the salary schedule. Letter(s) must include employment dates, employment status, and job title and be on official letterhead with an authorized personnel signature.Application materials, including transcripts, must provide documentation that the applicant meets all minimum qualifications. Degrees must be posted on transcripts. Unofficial transcripts are acceptable for application; however, official transcripts may be requested by the College prior to extension of an employment agreement to the successful candidate. Incomplete application packets will eliminate the possibility of an interview. It is the responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all application materials become the property of CVCC. Only applications received during the period of the announcement will be considered. NO PHOTOS, please. Request for copies of application materials, including transcripts, will be denied by the College. Anticipated Start Date: As soon as possible, or as negotiated.

EXAMPLE OF DUTIES

The duties and responsibilities of this position may include, but are not limited to, the following: Maintain regular and predictable attendance.Perform extensive administrative work.Perform advanced clerical/secretarial work, to include typing, filing, faxing, and copying.Schedule appointments and maintain the President's calendar of activities and appointments using scheduling software.Compose and type correspondence for the President's office.Conduct extensive internal and external communication by telephone, computer, and in print.Maintain institutional calendar.Maintain Intranet-based CVCC Policy and Procedures Manual and Alabama Board policies.Prepare PowerPoint presentations and desktop publishing documents.Maintain files.Receive and distribute mail and other types of correspondence for the President's Office.Ensure the resource list of community and state contacts is continuously updated.Maintain inventory of supplies and office materials; order supplies as needed.Answer telephone; route calls to appropriate person; take messages as needed.As requested, create internal communications using desktop publishing and/or word processing software; receive information and articles and distribute messages to all faculty and staff as instructed.Participate in the development of, and monitor, the departmental budget.Audit employee and student travel requests for reimbursement.Serve on committees as relevant to job, including serving as the recorder of the President's cabinet and other committees and meetings as assigned.Maintain copies of minutes from all campus general and staff development meetings.Interact with visitors and a diverse student population in a courteous and friendly manner.Adhere to College standards of professionalism and confidentiality.Perform other duties as assigned.OTHER DUTIES AND RESPONSIBILITIES: 1. Adhere to all policies and procedures set forth by the College.2. Maintain confidentiality of identified sensitive information and of departmental information.3. Remain current in and enhance professional knowledge and skills through professional development and continuing education. 4. Interact with and serve diverse student, employee, and visitor populations in a courteous and friendly manner. 5. Adhere to College standards of professionalism and confidentiality, including courteous and friendly interaction with other CVCC employees.6. Maintain appropriate work hours as outlined in State and College policies and assigned by the supervisor.7. Recruit potential students, both traditional and non-traditional, to the College, and assist in retention efforts. 8. Represent the institution in a positive and professional manner.9. Participate in advance registration, regular registration, and schedule adjustment as assigned.10. Participate in graduation and other College activities. 11. Participate in the College's planning process.

SUPPLEMENTAL INFORMATION

All correspondence with applicants regarding this search process will be sent via email. Applicants must meet the minimum qualifications indicated on this vacancy announcement and must submit a complete application packet via the online application process by the deadline in order to be considered. PLEASE DO NOT UPLOAD PHOTOS. The online application link is found on the employment page of the College's website at and Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. The College will not incur the cost of applicants' interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process. All male applicants between the age of 18-26 must provide proof of Selective Service Registration.In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form and to submit payment for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. In the event a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed. Chattahoochee Valley Community College (CVCC) is an active participant in the Employment Eligibility Verification Program (E-Verify) which electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Applicants hired by CVCC will be subject to the E-Verify process pursuant to Act. No CVCC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. CVCC will make reasonable accommodations for qualified candidates or employees. CVCC reserves the right to withdraw this job announcement at any time prior to the awarding.

Salary : $61,605 - $73,632