Marketing Administrative Assistant

Our client is an engineering firm. They seek a Marketing Administrative Assistant to join their Manhattan, NY office.

Responsibilities

• Prepare RFPs, RFQs, RFIs, and related proposal materials, ensuring accuracy and timely completion
• Develop presentations for interviews and meetings using PowerPoint and other presentation tools
• Handle general administrative tasks, including word processing, scanning, filing, database updates, calendar management, and coordinating mailings
• Draft and review a wide range of correspondence and reports, such as memos, technical documents, proposals, agreements, and requests for insurance or change orders
• Coordinate meetings, appointments, charitable donations, and company-sponsored events such as conferences, celebrations, and outings
• Manage job postings across colleges, universities, and career platforms to support recruiting efforts
• Update company brochures using InDesign and maintain employee business card inventory
• Design marketing collateral, including brochures, newsletters, and presentations- using Adobe InDesign, Photoshop, and Illustrator
• Oversee company website updates and social media activity across LinkedIn, Facebook, and other platforms
• Support various operational needs by assisting with ad hoc projects, partner and company license management, and accounting tasks

Requirements

• Bachelor's Degree in business or related field
• 2-3 years of marketing/admin experience
• Engineering, architectural, or law industry experience preferred
• Experience with proposal writing, reporting, and documenting required
• Ability to be in the office 5 days a week
• Strong writing and typing skills
• MS Office experience

JobID: 47031