At ZOLL, we're passionate about improving patient outcomes and helping save lives.
We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.
The Resuscitation division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.
At ZOLL, you won’t just have a job. You’ll have a career—and a purpose.
Join our team. It’s a great time to be a part of ZOLL!
Job Summary
Performs a variety of more complex administrative tasks for a department or group.
Essential Functions

• Coordinate and administer general administrative for the Operations Team
• Consolidate and publish Operations Metrics
• Coordinate and distribute daily and weekly Operations reports
• Coordinate Technical Reviews with assistance from Operations Team
• Assist with Agile functions as requested such as change orders and general documentation
• Manage calendar scheduling, including meetings and conference calls
• Prepare, proofread and edit basic correspondence, agreements, memos, presentations and spreadsheets
• Maintain general files following standard procedures
• Handles travel arrangements and expense reports
• Post data to various records and forms, make and maintain charts, gather data from various sources and prepare reports
• Assist with creating presentations, including handout materials for meeting participants
• Handle sensitive and/or confidential material strictly in accordance with corporate policy and written/verbal instructions
• Collect, record, and track purchase requisition data for department
• Track purchase orders and hours spent for contractors
• Prepare expense reports and monthly spending reports as required
• Correlate purchase requisitions, purchase orders and invoice to provide data for cash flow analysis
• Manage and maintain department office supplies inventory and general environment of office
• Promote an effective, proactive working relationship with all levels of management throughout the company
• Coordinate travel arrangements as requested, anticipating upcoming needs
• Schedule meetings, conference rooms, and meals, as required
• Comply with company policies and procedures regarding employee health, safety, and conduct

Required/Preferred Education and Experience

• High School Diploma or equivalent is required. Associate and bachelor's degree preferred.
• 2 years related experience is required.

Knowledge, Skills and Abilities

• Strong verbal, written communication and interpersonal skills
• Excellent initiative, organizational abilities, attention to detail and accuracy
• Ability to work independently while interacting with and advising employees of all levels of the organization
• Capable of performing bookkeeping in a simple accounting system
• Highly organized, flexible and enjoys the challenges of supporting a team of diverse people and programs
• Strong knowledge in Microsoft Office, especially Excel, PowerPoint, and Word
• Proficient in creating PowerPoint presentations and Excel spreadsheets
• Experience in ERP (Syteline/Oracle) systems and PLM (Agile) systems

Travel Requirements

• 10% 0 – 10%

Physical Demands

• Most job duties are performed while sitting, employees will occasionally be required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 10 pounds.

Working Conditions

• Most work performed in an office environment.

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.