Description

POSITION DESCRIPTION

A Little About Us:

ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America, spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of extensive facilities. ZAP operates at a fast pace while providing a team-centric approach to our work.

About your role:

The Project Accountant is a hands-on, full-time position with day-to-day duties responsible for accounts payable and accounts receivable invoicing, as well as handling employee timesheets and expense report processing.

Essential Duties and Major Responsibilities

• Oversees both accounts payable and accounts receivable processes for major projects
• Acquires proper vendor documents and processes invoices for payment through a three-way match process.
• Assists project managers with project setup, purchase order entry & reconciliations, client change order management, project closure.
• Works with the Project Managers to obtain vendor invoice approval.
• Resolves invoice discrepancies and prepares proper backup documentation for each client invoice.
• Acts as the billing manager for multiple projects.
• Enters invoices into online systems, as required by clients.
• Ensures proper billing occurs per various contract requirements.
• Assists in the proper collection of tax and lien waivers on a project basis.
• Aids the accounting assistants through leadership.
• Processes employee timesheets according to all applicable rules, as well as employee expense reports and reconciles documentation, and assists employees with any questions on timesheets or expense reports.
• Assist with other duties as assigned.

Work Hours:

Benefits:

• Medical Insurance
• Dental insurance
• Vision Insurance
• 401(k)
• Accrued PTO
• Short-Term and Long-Term Disability
• Basic Life / AD&D
• Voluntary Life / AD&D
• Employee Assistance Program (EAP)
• Aflac

Qualifications

Education

• Bachelor’s degree, preferably in accounting, finance, or business administration, is required.
• 1 year AP/AR experience required.

Type of Experience Needed to be Successful

• Excellent written and verbal communication skills.
• Problem-solving skills to propose mutually beneficial solutions.
• Advanced leadership skills with experience leading large or technical teams through complex deliverables.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, as well as other software required to execute daily tasks.
• Ability to independently make decisions and direct work for projects and daily workflow.

Supervisory Expectations:

• The position does not have any regular responsibility for overseeing or supervising the work of other team members.

Independence of Action

• Results are defined, and existing practices are used as guidelines to determine specific work methods and carry out work activities independently; supervisor/manager/leader is available to resolve problems.

Physical Demands and Work Environment: (The phrases occasionally," regularly, and frequently correspond to the following definitions: occasionally means up to 1/3 of working time, regularly means between 1/3 and 2/3 of working time, and frequently means 2/3 and more of working time.)

• The work environment is the typical office environment. The employee must complete their work satisfactorily in an environment where there are significant distractions, including staff, clients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.
• The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.
• The employee must regularly lift and/or move up to 25 pounds and should do so in a sound and safe manner. This job’s specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Core Competencies:

• Oral Communication and Written Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Ability to communicate with clients or customers.
• Teamwork - Balances team and individual responsibilities; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.
• Reasoning and Problem Solving - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems, identify complex problems, and review related information to develop and evaluate options and implement solutions.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Detail Oriented Consistently checks and rechecks work product for accuracy. Able to manage multiple tasks while accurately performing essential job functions. Prepares accurate and thorough reports, emails, and data as required by the position.