Summary: Plan, perform, organize, coordinate and participate in processing and auditing multiple payroll disciplines by performing the related duties and responsibilities. Providing consultation and advice to management on payroll, compliance, and emerging trends within payroll. Plan, perform, organize, coordinate and participate in long term and short-term business objectives in maintaining business and compliance needs.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Coordinate and participate in Quality Assurance audits to ensure compliance with labor laws and alert Payroll team of discrepancies
• Manage and process monthly Bureau of Labor Statistic reporting
• Research and coordinate process changes for Federal, State and Local regulation changes. Remaining current on payroll guidelines utilizing BNA, APA and CPA, and other payroll publications to ensure ongoing compliance with all payroll laws and regulations, interpreting polices and providing consultation or advice to management and implementing policies to maintain compliance.
• Determine the sources of inaccuracies and develop and implement methods to prevent errors from reoccurring.
• Directly supervise adherence to and enhance payroll policies and procedures in compliance with payroll standards and ensures adherence to payroll department performance metrics
• Reporting as required for regulatory agencies, auditors, internal customers and litigation
• Process various payrolls across the company spectrum
• Provides direction and general payroll support to payroll staff, directly supervising 2-5 direct reports
• Back up for stop payment and positive pay
• Back up for quarterly Multiple Work Site reports
• Other Special Projects as assigned by Director of Payroll and Payroll Manager
• Train payroll team on payroll processing-related topics
• Provides timely coaching/mentoring/feedback and completes performance reviews.
• Serve as communication escalation liaison for field management (ranging from site manager to company president levels) in order to resolve payroll-related conflicts and provide assistance as needed in the following payroll-related areas: training, clarification of expectations, project/change, ad-hoc reporting, etc.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

• Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process.
• Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
• Have knowledge of payroll accounting either through a previous accounting position or previous payroll experience.
• Ability to work with interruptions.
• Train new employees on correct payroll procedures and new concepts or procedures to tenured staff.
• Able to effectively coach and counsel employees for improved performance.
Delegation
• - ability to successfully delegate responsibility and authority while maintaining accountability.
• Quantity - Completes work in timely manner.
• Project Management - Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Design - Demonstrates attention to detail.
• Analytical - Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others.
• Interpersonal - Maintains confidentiality; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Can accurately and concisely summarize issues.
• Team Work - Balances team and individual responsibilities; Puts success of team above own interests; Supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; Varies writing style to meet needs; Able to read and interpret written information. Able to effectively communicate request and information in written form.
• Change Management - Communicates changes effectively.
• Leadership- demonstrates leadership in personal work habits
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values
• Adaptability - Adapts to changes in the work environment.
Attendance/Punctuality
• - Recognizes attendance and punctuality are central to successful attainment of goals.
• Dependability - Commits to extra hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative- Shows initiative in resolving errors or researching information to solve or avoid problems.
Motivation
• - self motivating to achieve goals
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Excellent problem-solving skills
• Ability to work with tight deadlines under a fast-paced environment
• Must be very detail-oriented
• Strong interpersonal, analytical, prioritization, written and verbal communication skills, along with flexibility to shift priorities as needed
• Effective organization and planning skills
• Ability to multitask and meet deadlines
• Excel intermediate to advanced capabilities (including formulas, pivot tables, macros, analysis).

Education/Experience:

Minimum of Associate's degree, or equivalent education, in a related field required. 3-5 years supervisory experience and multi-state payroll experience required. Large company experience a plus.

Language Ability:

Ability to read, analyze, and interpret common legal and tax documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Math Ability:

Ability to calculate figures and amounts

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have excellent knowledge of Excel spreadsheet software and intermediate to advanced knowledge of Microsoft Office. Intermediate to advanced knowledge of ADP, ADP Reporting and Kronos a plus. Ability to effectively use web-based and internet applications required.

Certificates and Licenses:

Certified Payroll Professional (CPP) license or Fundamental Payroll Certification (FPC) is preferred.

Supervisory Responsibilities:

Supervises 2-5 employees

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. Must be able to type and use a calculator.

• This job description is not a contract for any specific period of time and may be adjusted at the employer's discretion based on changing or newly identified needs of the position.