1 Area Office Administrator I (Part Job in Anchorage, AK
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Area Office Administrator I (Part
$85k-112k (estimate)
Full Time
3 Weeks Ago
Young Life is Hiring an Area Office Administrator I (Part Near Anchorage, AK
DescriptionThe primary function of the role is providing administrative support for the area. This includes the staff as well as the committee, leaders, parents and kids. With that said, the ability to identify and meet the immediate need is crucial, understanding that may include answering a camp question or it may mean offering a listening ear.
The area admin works closely with staff to help with communication, fundraising communication and event planning. The admin is part of the team working to reach the goals of sustaining and growing ministry in Anchorage.
ResponsibilitiesRespond to correspondence
The area admin works closely with staff to help with communication, fundraising communication and event planning. The admin is part of the team working to reach the goals of sustaining and growing ministry in Anchorage.
ResponsibilitiesRespond to correspondence
- Email (respond within 24 hours whenever possible)
- Respond to any written inquiries
- Support area staff in procuring/creating content for area newsletter
- Create club/event postcards and/or flyers
- o If applicable, send prayer e-mails and monthly donor updates
- Assist in creation of personal support mailings
- Maintain area website
- Send thank-you letters to donors
- Manage monthly expenses
- Pay area bills (rent, utilities, internet, etc)
- Create and submit your expense report through Concur
- Create and submit expense reports for staff members and volunteers in Concur (if applicable)
- Scan incoming checks
- Send to Income Processing w/appropriate form
- Once a check posts on YL Connect delete the scanned image
- Regularly review Mission Unit Revenue Report
- Database Administration
- Donors
- Kids
- Parents
- Event invite lists (banquet, golf tournaments, etc)
- Using Staff/Volunteer Roster, ensure screenings are current and follow up if expiration dates are imminent
- Using Volunteer Manager, monitor volunteer expiration dates and add or delete volunteers.
- Manage Core Ministry Count (CMC) entries.
- Coordinate area meetings – Creating agenda, communicating dates/times, etc : Area staff meetings, Area leadership meetings, Area committee meetings
- Create invitations, packets (Sponsor, Table Host, Golfer), programs, donor cards
- Using Webconnex, track guest list, table sponsors, RSVP list and donations/payments
- Send thank-you notes/letters
- Using YL Connect Camp track the following: Registration, Payment, Health forms, Funds raised by kids
- Communicate with parents regarding the following: Camp sign-up dates, Travel/camp itineraries, Health Form procedure, Packing Lists, Fundraising
- Create Camp Registration Flyers
- Communicate with Camp: A-Forms and 10 Day Call in
- High school education or equivalent
- Associates degree preferred, but not required
- Strong interpersonal skills with both adults and kids
- Excellent written/verbal communication skills
- Previous administrative experience preferred
- Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint)
- Strong organizational skills with attention to detail
- High capacity for managing concurrent tasks and constant interruptions
- Ability to maintain confidentiality
- Willing to show initiative to develop processes/systems to better serve the area
Job Summary
JOB TYPE
Full Time
SALARY
$85k-112k (estimate)
POST DATE
05/23/2024
EXPIRATION DATE
07/13/2024
WEBSITE
umd.younglife.org
HEADQUARTERS
MD
SIZE
<25
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