Role

Under general supervision, performs routine work of moderate difficulty supervising clerical and support personnel.

Major Duties, Responsibilities

• Plans, coordinates, and evaluates the activities of several units or separate functions.
• Supervises, trains, and evaluates clerical and support personnel.
• Develops and implements new or revised operating procedures.
• Develops various programs.
• Receives exhibits for trials and evidentiary hearings. Marks all exhibits for identification. Releases and/or destroys exhibits pursuant to the retention schedule. Maintains exhibit closet at the Verde Courthouse.
• Determines employee work schedules.
• Participates in all personnel related activities.
• Analyzes departmental financial and project data and makes recommendations.
• Performs duties of deputy clerk when necessary and extracts data for reports.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education:
High school diploma or equivalent.

Experience:
A minimum of three (3) years of progressively responsible clerical and/or general office experience, to include three (3) years in a supervisory or lead capacity.

Additional Requirements:
Must possess a valid Arizona driver’s license.

Other Skills

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Court system rules, statutes and regulations governing the department.
• Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Time management.
• Communicating effectively and professionally, both verbally and in writing in a face-to-face setting by telephone and/or any form of written communication with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Review or check the work of others to ensure conformance to standards.
• Complete detailed work accurately and in compliance with department standards.
• Maintain confidentiality of court proceedings and documents.
• Adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies.
• Work under pressure in a dynamic environment with changing demands and priorities.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and always maintain discretion
• Work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:
FLSA: Exempt
Grade: 9
Classification: At-Will
Safety Sensitive: No

• 10 Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance – Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

• Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.