Role

Major Duties, Responsibilities

• Prepares monthly financial reports and identifies discrepancies and potential problems.
• Coordinates and analyzes departmental financial data and makes necessary recommendations to ensure expenditures are properly reported.
• Assists in the preparation of annual budgets for all programs and funds.
• Assists in drafting policies and procedures related to handling and processing of funds.
• Handles all audits of financial data, programs, and funds, including answering data questions, meeting with auditors, and resolving audit issues.
• Develops and improves needed financial record keeping systems and controls.
• Oversees and ensures compliance with Minimum Accounting Standards for all personnel.
• Approves purchase requests and invoices, and monitors line-item expenditures to ensure budgetary compliance.
• Performs other job-related duties as assigned.

Minimum Qualifications

Other Skills

• Standard accounting principles, practices, and methods.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Current Microsoft Office software.
• Filing and recordkeeping.
• Applicable Federal, State, Supreme Court and Superior Court Rules and Statutes as they apply to the operation of the department.
• Yavapai County policies, departmental policies, and as applicable, Arizona Code of Conduct for Judicial Employees.

• Management and supervision.
• Accounting functions and procedures.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

• Implement and manage financial records keeping practices pursuant to Arizona State Library, Archives, and Public Record Retention Schedule.
• Review or check the work of others to ensure conformance to standards.
• Research and analyze financial information and identify any problems.
• Determine effective and efficient solutions and implement said solutions.
• Work under pressure in a dynamic environment with changing demands and priorities.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Work professionally and effectively with co-workers, clients, and the general public.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

FLSA: Exempt
Grade: 13
Classification: At-Will
Safety Sensitive: No

• 10 Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance – Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

• Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.