To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.
Reports to the Director/Manager of Spiritual Care and responsible for a variety of duties associated with the activities and function of a multi-staff department. Interfaces with hospital staff and the public to communicate spiritual care needs and requests. Monitors and attends to staff office needs in order to support a functioning department. Coordinates chapel services and acts as a liaison with community clergy. Monitors Kronos swipes and approves payroll. Reviews and manages non-salary operating budget. Manages and schedules the hospital 24/7 On-Call coverage. Provides administrative support for the department's Clinical Pastoral Education programs. Provides administrative support to the Director/Manager.
EEO/AA/Disability/Veteran

• 1. Administrative Support and Spiritual Care Customer Service: Receives calls and delegates chaplain visit requests; Updates staff unit assignments; Prepares Baptism certificates; Monitors spiritual care supplies; Prepares bulletins and publicizes religious services; Processes clergy visitor identification badges; Provides administrative support for community programs.
• 2. Office Management: Review and submit Kronos staff hours; Manages office operations, including financial management, facilities management, purchases office supplies, maintenance of departmental and staff files; Compile and processes Medicare Reimbursement information for hospital reimbursement; Provides Respirator Fit Testing for department staff; Maintain department library; Performs other related duties as required by the Director/Manager.
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• 3. Support the Clinical Pastoral Education Program: Maintain accurate CPE student files; Process student applications; Update and assemble Student Handbook, Process alumni questionnaires; Manage the CPE program finance; interface with students regarding interviews, etc.
• 4. Casual/Chaplaincy On-Call System: Prepares and maintains on-call list and schedule; Monitors compliance with hospital requirements.

EDUCATION

High School Diploma or equivalent required. Associates Degree in Business Administration or equivalent preferred.

EXPERIENCE

Two (2) and (3) years of experience in multi-staff office involving the scheduling and coordination of staff required.Demonstrated use of Microsoft Office products (Word, Excel, Outlook) Required. Interfacing with the community, orienting trainees , and recording budgets and expenditures..

SPECIAL SKILLS

Ability to create electronic spreadsheets and databases; ability to hyperlink documents. Ability to learn Kronos, Epic and other hospital electronic systems, including appointment scheduling. Excellent written and oral communication skills. Demonstrated organizational skills.