Job Title: Office & Admin Specialist

Experience: 6 years

Location: Minnesota, MN

Duration: Full Time

Job Description:

Procurement Activities:

• Support RAR procurement activities of the department by finding vendors who source needed items, processing PCard and UMarket orders for all departmental personnel.
• Order all animal feed for RAR facilities and handle special feed orders as requested by investigators.
• Manage office supplies, including ordering them for the Business Office.
• Order and distribute replacement scrubs and reusable lab coats as needed.
• Assist with returning items or problems that arise with items ordered.
• Solve problems related to feed and supply deliveries as needed. This includes communicating issues to the Business Operations Manager and all impacted departmental staff.

The Cage Inventory Oversight

• Source and order all PPE maintained in the Cage inventory area, partnering with UMarket administration as needed.
• Mentor/Train backup staff on ordering processes

Backup and Other Duties

• Process cage cards when additional support is needed.
• Process special services billing when additional support is needed.
• Participate on special projects as assigned such as updating manuals, writing SOPs, or creating job aids, etc.

Requirements

Required Qualifications:

• High school diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience.
• Demonstrated competency in basic Microsoft Office and Google Suite applications
• Demonstrated experience with general office equipment, copiers, scanner/fax machines and printers.
• Demonstrated excellent time management skills and the ability to independently meet deadlines in a fast-paced environment
• Must be detail oriented.

Preferred Qualifications:

• Experience working in a University office setting
• Familiarity with ERP systems such as PeopleSoft