Give new clients a payroll onboarding experience that's smooth as silk.

When you join the Xenium team, you'll support our mission to transform workplaces for small and medium-sized organizations across the Pacific Northwest. Xenium's Implementation Specialist will play a key role in providing clients a "WOW factor" onboarding experience with end-to-end Payroll & HRIS module setup.

"Who is Xenium HR?"

Xenium is an employer services firm in Tualatin, Oregon providing small and medium-sized organizations human resources support, payroll processing, and group benefit programs. Our services allow business owners and leaders to focus on growing their business or fulfilling their missions by taking the burden of payroll and HR off their plate.

See our culture in action > >

"So, what's the role?"

When we get the good news that another Pacific NW employer is trusting Xenium with their HR, Payroll & Benefits Administration – this role jumps into action! Together with a cross-department implementation team, the Implementation Specialist works magic with data (a whiz at Excel!) and serves as the primary “behind the scenes” system configuration guru. From data conversion to system configuration, this role is a master of the details. If data analysis and critical thinking are skills you possess, this role is right up your alley!

Managing multiple projects at one time, the Implementation Specialist requires steadfast organization and a collaborative communication style. While you have autonomy and independent work assigned, you work within a team that you depend on and depends on you! This role reports directly to the Director of Operations.

"What are some of the duties of the Implementation Specialist?"

70% Data conversion & System Set up for New Clients

• New client set up inside Payroll/HRIS platform
• Quality control, auditing (data system configuration/setup)
• Data analysis & data formatting for upload into Payroll/HRIS platform
• Processing of first payroll to ensure system set up & data conversion accuracy
• Configure GL file as requested (new & existing clients)
• Work collaboratively with payroll team to ensure seamless handoff to the ongoing service team
• Conduct system demos for prospective clients
• Lead live troubleshooting and/or client system training

20% System Demos & Client Training

• Provide input and feedback on written training guides and other client training resources

5% Process Improvement

• Seek process improvement for implementation cycle and overall internal and client experience for implementation

5% Individual Development

• Continuously expand knowledge on payroll system and processes

"Who's the ideal candidate?"

• Strong project management skills
• Superior attention to detail & a knack for data analysis and critical thinking
• Works collaboratively within a cross-functional team; good communicator
• Serves others well, such as teammates and customers
• Is process-minded and client experience-centric
• Is known as a taskmaster - "Gets stuff done!"
• Loves systems – troubleshooting, tinkering figuring things out!
• Loves process improvement and finding ways to do things more efficiently and simply
• Ideally has some experience in payroll processing or payroll implementation – even just a little!
• PrismHR system experience, or implementation of any payroll and/or HRIS platform a huge plus!

This role has the flexibility to be fully in office (Tualatin, OR), hybrid, or fully remote; 8am-5pmPST.

Don’t meet every requirement? We’d still like to hear from you:

If you enjoy being part of a collaborative team, building relationships, and making a difference in workplaces, we encourage you to apply – even if you believe you don’t meet all of the requirements described. Studies have shown that individuals with marginalized identities are less likely to apply for jobs unless they meet every qualification in the job description. Our priority is finding the best candidate for the job, and we welcome candidates from all backgrounds. Xenium HR is an equal opportunity employer, promoting diversity and inclusion and offering a learning and team-focused environment.

Total compensation and salary range:

Our total rewards philosophy is centered around the whole person, including comprehensive health and financial benefits and life balance resources designed to support the passion, commitment, and energy that is vital to our team members. 

Xenium HR is committed to providing a competitive compensation package. The starting salary for this role ranges from $65,000-$75,000/year based on skills/knowledge, years of experience, and ensuring pay equity within the organization. The hiring team will share more details regarding compensation based on your experience and location during the interview process.

Benefits: 

Employer paid medical, dental, vision

FSA for health & dependent care

Life & Disability plans

Employee Assistance program

Wellness program

401k with match

Profit Sharing program

Paid time off

Paid holidays of your choice

Perks

Flexible work arrangement with autonomy and trust

Caring leadership

Quarterly massage

½ day Fridays in summer

Tuition/educational assistance for under-grad degrees

Sabbatical and travel awards starting at 10 years

Professional development book clubs and cultural awareness & appreciation conversations

Regular training events

Peer Recognition & Reward program

Employee referral bonus

Business referral bonus

Monthly all-team meetings and team events

Community service

DEI and culture initiatives & teams

Discounts on Stoller wine

If you or anyone you know is interested in joining the Xenium team to help us transform workplaces, please apply online!