Job Summary (Essential Functions)
Maintain exact records of accounts payable. Reconcile accounts payable with invoices, purchase orders and expense reports. Write and issue payments on accounts.

Job Tasks (Additional Responsibilities)- Accounts Payable Duties

• Collects and files invoices.
• Audits vendor invoices; ensures that all invoices have been approved for payment by the appropriate manager.
• Posts invoices to proper accounts.
• Prepares and maintains weekly purchasing reports by departments.
• Purchases and maintains office supplies.
• Compiles and maintains credit applications for vendors.
• Assists controller in preparing month-end financial statements.
• Processes all bills for final payment; provides checks with supporting documentation for signing by Business Manager.
• Manages all credit memos to ensure that no incorrect charges are paid.
• Assists with clerical work in the accounting department.
• Maintains vendor contact records.
• Reconciles vendor statements to ensure that all invoices are accounted for.
• Interacts with department heads regarding credit memos and invoice problems.
• Generates and mails Federal Form 1099 to contractors.
• Serves as “back-up” to HR Manager for payroll processing.
• Serves as “back-up” to HR Manager and accounts receivables for minor duties set by Business Manager/Controller.
• Serves as “back-up” to Marketing Director for website and social media postings.

Job Tasks (Additional Responsibilities)- Receptionist Duties

• Responsible for switchboard operation, including proper forwarding of all calls.
• Communicates changes in office hours or club operations.
• Records switchboard messages and updates time systems in telephone systems.
• Clerical duties including maintaining membership packets and copies of other club forms.
• Communicates with the board regarding board meetings and maintains general correspondence for/to the Business Manager and General Manager.
• Provides support function for clubhouse reservations
• Accepts various deliveries and communicates parcel information to the necessary departments.
• Runs errands on behalf of the club, as needed.
• Trains new employees on phone system.
• Checks US mail and disperses to correct departments.
• Tracks meter levels on postage machine.
• Receives and screens visitors.
• Help with mailing of monthly statements to members
• Maintains the office area to keep it neat and tidy
• Assists managers as needed with minor issues.

Job Tasks (Additional Responsibilities)-Assistant to the General Manager/Controller

• Calculates and pays all sales and use taxes.
• Handles delinquent member accounts; sending letters, emails and phone calls
• Monitors General Managers calendar, calls and appointments
• Completes other appropriate assignments made by General Manager/Controller

Hours
The scheduled hours for this position are Monday - Friday from 8:00 a.m. - 2:00 p.m. (30 hours per week)

Experience:
Must have a minimum of 5 years experience in an office setting.

Job Type: Full-time

Pay: $20.00 per hour

Experience:

• Office: 5 years (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Montgomery, AL 36117 (Preferred)

Ability to Relocate:

• Montgomery, AL 36117: Relocate before starting work (Preferred)

Work Location: In person