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Document Control Specialist

MILLROCK, UT | Other
23 Days Ago

Job Description

This Opportunity

Be involved in projects with our Salt Lake City Team and be a part of a growing organization that meets our client’s objectives and solves their challenges. 

At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

WSP is currently initiating a search for a Document Control Specialist for our Salt Lake City, UT office.

Your Impact

  • Influence the narrative by understanding what needs to be done. Support the Project vision and initiatives.
  • Implement efficient work-flow process, monitor daily activity, implement modifications.
  • Work within the existing “Electronic Document Management System (EDMS) QA/QC Plan”:
    • Maintain documentation in Unifier or similar EDMS.
    •  Work with Document Control Manager and Document Control team to ensure policies and procedures are being followed.
    • Knowledge of document management process and procedures and systems        
    • Provide Document Management support to entire project team:
    • Retrieve files Upload / Download files from EDMS, Manage Document Naming Convention,numbering, assigning, distribution.           
    • Process Incoming/Outgoing documentation
    • Initiate and track document reviews
    • Ensure that electronic record files as required are maintained in good order to comply with QA and contractural requirements
    • Familiar with the Submittal and RFI Packages Procedure and Processes
    • Perform reoccuring training on Document Management Requirements and EDMS use
    • Optimize Document Control productivity, efficiency, and service quality across all departments
    • Work with project department leads to ensure timely processing of documentation
    • Conduct Internal Quality Audits of Document Management System      

Who You Are

Required Qualifications

  • 5-7 years of US Airport related project experience, Major Capital Improvement Programs and Large Projects 
  • Bachelors degree in related field. 
  • Experience working on Design, Pre-Construction, Construction and Closeout or similar projects in an document control role
  • Working knowledge of Unifier or Sharepoint
  • Technical knowledge of industry documents, records and data management systems 
  • Team player with excellent communication and presentation skills
  • Experience with typical Microsoft office applications, (Word, Power Point, Excel and Visio), Adobe Acrobat, Bluebeam and Projectwsie
  • Excellent interpersonal, written and verbal communication skills
  • Champion best practice for document & records management across the projects
  • Ability to coordinate several high-priority deadlines simultaneously and demonstrate flexibility when priorities change
  • Excellent organizational & prioritizing skills with the ability to multitask
  • Exhibit an extremely high level of professionalism and superior attention to details
  • Ability to interface and interact with Management and Client Representatives at all levels
  • Exceptional client relations and customer service skills
  • Able to demonstrate sense of initiative and ownership
  • Aptitude to exercise foresight as well as good business judgment to anticipate and solve problems with minimal oversight
  • Energetic, self-motivated and quick to learn with a focus on continuous improvement
  • Ability to work in a team or independently in a multi-disciplinary team environment
  • Maintain confidentiality at all times

#LI-VD1
 

Skills for Document Control Specialist

The job skills required for Document Control Specialist include Microsoft Office, Document Management, Document Management Systems, QA, Attention to Detail,and Initiative etc. Having related job skills and expertise will give you an advantage when applying to be a Document Control Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Document Control Specialist. Select any job title you are interested in and start to search job requirements.

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Career Path for Document Control Specialist

The following is the career advancement route for Document Control Specialist positions, which can be used as a reference in future career path planning. As a Document Control Specialist, it can be promoted into senior positions as a Document Control Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Document Control Specialist. You can explore the career advancement for a Document Control Specialist below and select your interested title to get hiring information.

How to Become a Document Control Specialist

If you are interested in becoming a Document Control Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Document Control Specialist for your reference.

Step 1 Understand the job description and responsibilities of a Document Control Specialist

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Step 2 Knowing the best tips for becoming a Document Control Specialist can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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